Administrative Assistant RN/LPN

Assistant Nursing Home Administrator (LNHA) LPN/RN **REQUIRED**

Location: Morris, Illinois
Job Type: Full-Time | On-Site
Setting: Skilled Nursing Facility

Position Overview:

We are seeking a motivated, experienced, and dedicated Assistant Nursing Home Administrator to join our leadership team at our skilled nursing facility.

This is a unique opportunity for an individual who is passionate about long-term care, resident safety, clinical excellence, and operational leadership.

The selected candidate will work directly alongside our current Administrator, gaining hands-on experience in all aspects of skilled nursing facility operations.

This position is designed as a leadership development and succession opportunity, with the goal of preparing the selected individual to transition into the Nursing Home Administrator role.

We are seeking an LPN or RN who brings clinical knowledge, leadership experience, and an understanding of the daily challenges of operating a skilled nursing facility.

The ideal candidate will be proactive, accountable, organized, and comfortable overseeing multiple departments while maintaining the highest standards of resident care.

Key Responsibilities:

Facility Operations & Leadership

• Assist the Administrator with daily operations and overall facility management.
• Provide leadership, direction, and accountability across all departments.
• Work closely with department heads to ensure operational efficiency and compliance.
• Monitor departmental performance, staffing, productivity, and operational goals.
• Assist with facility budgeting, expense management, and financial performance.
• Participate in leadership meetings and operational planning.
• Help establish and maintain a positive, professional, and resident-centered environment.

Clinical Oversight & Quality of Care

• Collaborate closely with the Director of Nursing and clinical leadership.
• Support the delivery of safe, high-quality resident care.
• Monitor clinical quality indicators, resident outcomes, and areas requiring improvement.
• Participate in quality assurance and performance improvement (QAPI) initiatives.
• Assist with identifying and addressing resident safety concerns.
• Support infection prevention, fall prevention, and risk management initiatives.
• Assist with survey readiness, regulatory compliance, and plans of correction.
• Promote strong communication between clinical and nonclinical departments.

Census, Admissions & Business Development

• Monitor daily census, admissions, discharges, and occupancy trends.
• Work closely with Admissions, Social Services, Nursing, and Business Office teams.
• Assist with census development and maintaining strong occupancy.
• Support relationships with hospitals, referral sources, residents, and families.
• Help identify opportunities to improve admissions processes and resident satisfaction.
• Ensure admissions and discharges are coordinated appropriately.

Human Resources & Staffing

• Support recruitment, retention, onboarding, and employee development.
• Work with department leaders to maintain appropriate staffing levels.
• Assist with employee performance management and accountability.
• Promote a positive workplace culture built on teamwork and professionalism.
• Support compliance with employment policies, training requirements, and personnel documentation.
• Assist department managers with employee concerns and operational challenges.

Regulatory Compliance & Resident Safety

• Assist in maintaining compliance with federal, state, and local regulations.
• Support preparation for state inspections and regulatory surveys.
• Participate in investigations, incident reviews, and corrective action planning.
• Help ensure resident rights, dignity, safety, and quality of life remain top priorities.
• Work collaboratively with leadership to identify risks and implement improvements.
• Promote consistent adherence to facility policies and procedures.

Qualifications

Strongly Preferred:

• Active Illinois LPN or RN license.
• Previous leadership or management experience in a skilled nursing facility preferred
• Strong understanding of clinical operations and resident care.
• Experience with staffing, census management, admissions, and regulatory compliance.
• Familiarity with IDPH surveys, CMS regulations, and quality improvement processes.

Required:

• Experience in skilled nursing, long-term care, or a closely related healthcare setting.
• Strong leadership, organizational, and problem-solving skills.
• Ability to manage multiple departments and competing priorities.
• Excellent communication and interpersonal skills.
• Ability to make sound decisions and maintain accountability.
• Commitment to resident safety, quality care, and regulatory compliance.
• Ability and willingness to meet Illinois Nursing Home Administrator licensing requirements.

Administrator Licensure & Career Advancement

This position is intended for an individual interested in advancing into a Licensed Nursing Home Administrator (LNHA) role.

The selected candidate will:

• Work directly with an experienced Nursing Home Administrator.
• Gain practical experience overseeing all aspects of skilled nursing operations.
• Develop the leadership and operational skills necessary to manage a facility independently.
• Be expected to pursue and obtain Illinois Nursing Home Administrator licensure within an established timeframe, subject to state eligibility requirements.
• Be considered for advancement into the Administrator position as part of the facility's succession planning.

Who Will Succeed in This Role?

We are looking for someone who:

• Takes ownership of responsibilities and follows through.
• Understands that resident safety and quality care come first.
• Can lead with confidence while remaining approachable and supportive.
• Is comfortable holding department leaders accountable.
• Understands both the clinical and business sides of skilled nursing.
• Is proactive rather than reactive.
• Wants to build a long-term career in healthcare administration.
• Is ready to learn, grow, and eventually lead a skilled nursing facility.

Why Join Our Team?

This is more than an Assistant Administrator position. It is an opportunity to learn directly from an experienced Administrator, develop your leadership abilities, and prepare for the next step in your healthcare career.

We are seeking someone who wants to make a lasting impact on our residents, employees, and facility.

If you are an experienced LPN, RN, or skilled nursing leader ready to take the next step toward becoming a Licensed Nursing Home Administrator, we encourage you to apply!

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $65,000 - $80,000