Executive Assistant (Manufacturing)

Duration: 6 months

Professional Experience

• Minimum 10 years of experience in executive administrative support, preferably within manufacturing, supply chain, operations, or industrial environments.
• Proven experience managing C‑level or senior leadership calendars, including complex scheduling and cross‑functional coordination.
• Demonstrated success in email management, creating prioritization structures, and filtering communications for executive decision‑making.
• Strong background in organizing executive logistics, including travel, plant tours, lunch arrangements, conference room setups, and visitor coordination.
• Experience preparing agendas, meeting materials, presentations, and documenting action items for leadership meetings.

Technical & Software Skills

• Highly tech‑savvy—comfortable adopting new tools and improving digital workflows.
• Proficient with:
• Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Calendar and scheduling systems
• Virtual meeting platforms
• Document creation and collaboration tools
• Ability to troubleshoot basic technical issues and support a digital‑first work environment.
• Strong data management and organizational skills for handling files, documents, and email systems.
• Communication & Organizational Skills
• Exceptional attention to detail and accuracy in all tasks.

• Strong written and verbal communication skills; able to craft professional correspondence and summarize complex information.
• Excellent organizational abilities with a proactive approach to identifying needs before they arise.
• Confident coordinating with cross‑functional teams, external partners, and visiting executives.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.

Operational & Administrative Skills

• Skilled in prioritizing daily activities, managing deadlines, and keeping the Plant Manager informed of urgent issues.
• Capable of independently managing competing priorities in a fast‑paced manufacturing environment.
• Demonstrated experience supporting onboarding of visitors and ensuring all logistics are seamlessly executed.
• Ability to track and follow up on action items, deadlines, and commitments made by the Plant Manager.Education Requirements

• Bachelor’s degree preferred, ideally in: Business Administration, Industrial Operations Communications
• Management
• Or a closely related field
• Additional certifications valued (not required):
• Executive Assistant certification
• Project Management certifications (e.g., CAPM, PMP)
• Advanced Microsoft Office certifications

Pay: $27.00 - $35.00 per hour

Work Location: In person

Salary : $27 - $35