Accounting and Administrative Coordinator - Part-Time

Job Title:              Accounting and Administrative Coordinator - Part-Time

Department:        Finance Office

Reports to:           Community Treasurer

Job Status:           Part-Time / Non-Exempt / Hourly (20-32 hours/week)

Work Location:    Onsite 

Benefits Eligible:  Yes

About Sisters of Charity of Leavenworth:

Impelled by the love of Christ, the Sisters of Charity of Leavenworth (SCL), a Roman Catholic congregation of women religious, offer every loving service in our power to meet the critical needs of God’s people. Established in 1858 in Kansas, the Sisters of Charity live our mission in the spirit of our founders: St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross. The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized, and caring for the fragile Earth. We share our mission in partnership and collaboration with those committed to working for peace and justice.

Position Summary: 

Enhance the Finance Office effectiveness by providing information management and accounting support consistent with the SCL mission while conducting accounting tasks and organizing administrative duties. Provide back up for Accounts Payable and Account Receivable when needed.

Essential Duties and Responsibilities:

• Provides intermediate-level, essential accounting and secretarial support for the Community Treasurer and finance department.
• Provides accounting support by assisting with routine financial tasks that include:
• Audit preparation & compliance documentation Treasurer and Assistant work on Audit
• Month end and year end closing activities
• Backup for accounts payable functions
• Prepares and makes journal entries accurately and timely
• Utilizes accounting software to maintain and update financial records
• Maintains strict confidentiality and safeguards sensitive information in all aspects of operations.
• Prepares and codes checks/money for all deposits.
• Maintains petty cash with accurate recordkeeping and receipts.
• Sets up meetings for Committees, Board & Advisory Investment committee; both virtual and in-person meetings.
• Under Treasurer’s supervision, prepares and distributes agendas for SCL Board and Advisory Investment Committee, and other meetings which include:
• Accurately records and prepares meeting minutes
• Documents meeting discussions and action items clearly and concisely
• Prepares and maintains detailed meeting minutes in a timely manner
• Reserves and prepares room for Board meetings.
• Coordinates with Transportation for distribution of car insurance, upkeep of files for owned vehicles, and tax exemption for Community owned vehicles and property.
• Works with co-workers to maintain and prepares the Sisters personal income tax files in preparation for Tax Consultant to file taxes.
• Opens, date stamps and distributes mail.
• Contact the Tax Consultant to set up the meetings.
• Prepare reports, memos, letters, and other documents as needed.
• Files information as requested by the Treasurer.
• Organizes files in storage room maintaining documents according to document retention policy.
• Answers Community Treasurer' s telephone in her absence or if she is with someone.
• Performs assigned additional job-related duties and responsibilities as needed.

Qualifications and Essential Attributes:

• An Associate's degree in Accounting or Finance, or a Bachelor's degree in Accounting or Finance, or at least three years of full-cycle accounting experience, including managing the monthly accounting process from start to finish.
• Knowledge of GAAP and financial reporting principles.
• Understanding of accounting principles and bookkeeping.
• Experience taking board meeting minutes.
• Experience in performing administrative and clerical duties preferred.
• Non-profit experience preferred.
• Proficient in Microsoft Windows, Microsoft Office Suite, including Word, and Excel.
• Experience with Acumatica accounting software a plus.
• Ability to manage multiple tasks simultaneously.
• Strong organizational skills with the ability to organize and prioritize work to meet deadlines.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work flexible hours as needed.
• Strong verbal and written communication skills are required.
• Excellent organizational and problem-solving skills.
• Strong attention to detail.
• Ability to work independently with minimal supervision.

Physical Requirements:

• Ability to perform primarily sedentary work, including sitting and typing for extended periods of time.
• Stoops and bends when using files.
• Finger dexterity and eye-hand coordination are necessary in operating a personal computer.
• It requires concentrated visual attention, which must be maintained for sustained periods. Good vision and hearing acuity are required to record data and answer calls. 

Work Environment:

• Works in a clean, well-lighted, heated, and ventilated office. 
• This position is an in-office engagement. You will collaborate with a supportive team that values innovation and growth.

Benefits & Perks:

We are committed to supporting our employees' health, financial well-being, and work-life balance through a comprehensive benefits package, which may include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Generous Paid Time Off (PTO)
• Paid Holidays including your Birthday
• Employee Assistance Programs
• Professional Development Opportunities
• Life and Disability Insurance
• Wellness and Employee Recognition Programs
• Tuition Reimbursement 

This summary outlines the primary responsibilities and qualifications for the role but does not encompass all duties. Additional tasks may be assigned as needed to meet organizational objectives.

The Sisters of Charity of Leavenworth is an equal opportunity employer. We provide employment opportunities to all qualified persons without regard to race, color, sex, sexual orientation, gender identity, age, national origin, ancestry, marital status, disability, pregnancy, veteran status, or any other protected category, except as allowed by law for positions where religious affiliation is a bona fide occupational qualification. This policy applies to recruiting, hiring, promotions, compensation, benefits, termination, and all other terms and conditions of employment. We are committed to building a diverse and inclusive team and welcome applications from individuals of all backgrounds and experiences.