Accounts Receivable Specialist II

Accounts Receivable Specialist II

This position is responsible for the day-to-day accounting functions of Accounts Receivable.

This is a full-time position in which the ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong analytical and mathematical, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities.

Accounting Specialist AR Responsibilities

• Bank and Tax reconciliations on daily and monthly basis
• Analyzes customer invoices for accuracy and validity
• Has demonstrated proactive approaches to problem-solving with strong decision-making capability when working with other departments
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Manage & Process all Accounts Receivable
• Resolve discrepancies on statements, deposits, payments, etc.
• Track, record payment transactions
• Work with outside vendors related to AR

Position Responsibility Tasks

• Manage all accounts receivable activities including daily balancing
• Applying strong accounting skills, including accounts receivable
• Participating in activities needed to support the management in planning and reporting
• Preparing and sending invoices to customers and ensuring they are entered
• Contacting customers to ensure accurate and on-time payments
• Print and review all customer invoices for accuracy, resolving any outstanding issues
• Work with varying customer portals to manage Invoices and Accounts Receivable
• Preparing bank deposits of payments received from customers and other sources
• Entering payments into the accounting system
• Working with outside vendors regarding monthly sales tax reporting
• Providing requested documentation for auditors and actuaries
• Performs own clerical duties, such as maintaining paper and electronic files and archiving records
• Assist in accounting and related system upgrades and implementation
• Facilitate and manage handling of confidential information
• Work in systems to ensure credit card payments and refunds are processed accurately
• Processes credit requests and approve credit limits
• Monitor accounts receivable aging and initiates collection activities when necessary
• Maintains records of invoices and support documents within ERP System
• Ensuring internal controls are followed, assisting in developing additional controls
• Answers phones and directs calls as needed
• Other duties as assigned

Qualifications

• Utilizes strong organizational skills to prioritize work, and time management skills
• Proven ability to handle confidential information
• Strong verbal/written communication skills
• Ability to accurately process data entry into software database in a correct and timely manner
• Ability to support company management while setting priorities and handling multiple tasks
• Excellent decision-making skills, problem-solving skills, and ability to communicate the logical approach to management
• Positive, proactive work ethic and approach
• Proficient in accounting software, Excel and all Microsoft office applications
• Strong knowledge of accounts receivable practices and procedures
• High school diploma or equivalent required; Bachelor's degree preferred

Experience

• Familiarity with accounting software, and strong proficiency in MS Excel and other MS Office programs
• Experience in Acumatica or ERP system preferred
• Strong written and spoken communication skills
• Comfortable working with a wide variety of personalities and nationalities
• Must have a minimum of 2 years related experience in accounts receivable or like area

Job Type: Full-time