Accounting Coordinator

We’re hiring an Accounts Receivable & Payable Coordinator to join our team! This role ensures all incoming and outgoing payments across Sire Design projects are accurate, timely, and fully reconciled between Design Manager and QuickBooks. You’ll oversee cash flow, vendor payments, client billing, and day-to-day accounting operations—supporting leadership and our procurement team to keep financials organized and current.

Key Responsibilities:

• Manage all client invoicing, retainers, and payment tracking in Design Manager.
• Record, reconcile, and confirm all vendor invoices and payments through QuickBooks.
• Ensure all Design Manager transactions sync accurately with QuickBooks (desktop and online).
• Review and verify POs, proposals, and vendor invoices before processing payment.
• Maintain updated project financials and reconcile accounts weekly.
• Track aged receivables and follow up with clients on outstanding balances.
• Reconcile company credit cards, bank statements, and internal accounts.
• Collaborate with the procurement coordinator to confirm all orders align with approved budgets.
• Prepare weekly cash flow and accounting summaries for management review.
• Support external accountants during month-end and year-end closing.

Qualifications:

• 3 years of experience in accounts receivable/payable or accounting (interior design, architecture, or construction preferred).
• Strong proficiency in Design Manager and QuickBooks (desktop online) required.
• Solid understanding of invoicing, reconciliation, and project-based accounting.
• Exceptional attention to detail and accuracy.
• Highly organized, with the ability to manage multiple active projects.
• Clear communicator with professional follow-through.
• Experience creating reports and maintaining clean, audit-ready records.

To apply, please visit this link: https://www.jotform.com/253036373858161