Executive Assistant to the CIO

Executive Assistant to the Chief Investment Officer

Location: Bethesda, MD (On-Site) | Employment Type: Full-Time | Company: Singh Capital Partners

About Singh Capital Partners

Singh Capital Partners is a private investment firm focused on real estate, private equity, venture capital, and operating businesses. We are seeking a highly organized, proactive, and professional Executive Assistant to support our Chief Investment Officer directly.

This is not a traditional administrative role. The ideal candidate will serve as a trusted partner to the CIO, managing priorities, coordinating strategic initiatives, overseeing executive logistics, and ensuring seamless execution across multiple projects and stakeholders.

The successful candidate will be highly resourceful, detail-oriented, and capable of operating independently in a fast-paced entrepreneurial environment with minimal supervision. This position offers meaningful exposure to executive leadership, investment operations, acquisitions, and business strategy.

Key Responsibilities

Executive Support

• Manage a complex and dynamic executive calendar, including meetings, appointments, and travel
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and logistics
• Screen and prioritize communications, emails, calls, and meeting requests
• Prepare agendas, briefing materials, presentations, reports, and executive correspondence
• Track action items, deadlines, and follow-ups to ensure timely execution

Project and Operations Coordination

• Assist the CIO in managing strategic initiatives and operational priorities
• Coordinate meetings with investors, lenders, attorneys, consultants, business partners, and internal stakeholders
• Track project milestones and maintain organized records of key initiatives
• Support investor communications, due diligence efforts, transaction coordination, and special projects as needed
• Assist with budgeting, invoice approvals, expense reporting, and administrative workflows

Meetings and Events

• Coordinate executive leadership meetings, investor meetings, board meetings, and special events
• Prepare meeting materials, presentations, and supporting documentation
• Record meeting notes and ensure follow-through on assigned action items

Administrative Management

• Maintain organized digital and physical filing systems
• Handle confidential information with professionalism, discretion, and integrity
• Assist with office operations, onboarding coordination, and special projects as assigned

Qualifications

Required

• 5 years of Executive Assistant experience supporting C-suite executives
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Advanced proficiency with Google Workspace and Microsoft Office
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor with strong judgment and discretion
• High level of professionalism, confidentiality, and attention to detail

Preferred

• Experience supporting executives within investment firms, private equity, venture capital, financial services, real estate, or professional services
• Experience coordinating investor meetings, board meetings, and executive-level projects
• Familiarity with tools such as Asana, Slack, Zoom, and CRM platforms
• Bachelor's degree preferred

Compensation and Benefits

• Base Salary: $80,000 - $120,000
• Performance-Based Bonus Opportunity
• Health, Dental, and Vision Benefits
• Paid Time Off and Company Holidays
• Professional Development Opportunities

Why Join Singh Capital Partners

This role provides direct access to executive leadership in a growing investment firm, meaningful responsibility from day one, and the opportunity to contribute to initiatives that have a real impact on the firm's growth and direction. The successful candidate will become a trusted partner to the Chief Investment Officer and play an integral role in helping drive the firm's continued success.