What are the responsibilities and job description for the Administrative Assistant (Americas) position at Singapore International Arbitration Centre?
Singapore International Arbitration Centre (SIAC) invites applications to join SIAC’s Americas office in New York:
Administrative Assistant (Americas)
As the Administrative Assistant for SIAC’s Americas office, you will support the Americas office in all aspects of administrative and logistical work. The position is based in New York and with hybrid work arrangements available.
The ideal candidate possesses multi-disciplinary skills, excellent interpersonal skills, and the ability to work both in a team and independently.
Job Responsibilities:
- Assist in managing the daily office operations in SIAC’s New York office including but not limited to attending to clients, handling incoming calls, receiving visitors
- Assist in office expansion, including liaising with landlord, procurement of office equipment and supplies, amongst others
- Maintain files to keep track of important documents, manage supply inventory and perform data entry as required
- Support the Director & Head, Americas in calendaring and scheduling of meetings
- Organize travel arrangements and assist in office and/or trip budget and expense claims
- Support the administration of arbitration matters by handling financial and logistical matters, corresponding with external parties and arbitrators, transmitting correspondence and arbitration awards, and maintaining case records in the Americas’ office
- Undertake such other work that may be assigned by the Director & Head (Americas) from time to time
Job Requirements:
- Proven experience as a back-office assistant, office assistant or in another relevant administrative role
- Excellent written and verbal communication skills, proficient in English, ability to understand and speak Spanish and/or Portuguese for both will be an added advantage
- Excellent organizational and time management skills
- Highly focused, self-driven, organized and with great attention to detail
- Ability to work independently and in a multicultural team setting
- Excellent interpersonal, strong verbal and written communication skills
- Ability to work across disciplines and undertake a wide variety of tasks
- Ability to work in a fast-paced environment
Please write to us with a letter of interest and your curriculum vitae and indication of expected salary to jobs@siac.org.sg.
(Only shortlisted candidates will be notified)