What are the responsibilities and job description for the Assistant (Legal Secretary) position at Simpson Thacher & Bartlett LLP?
The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.
Responsibilities
Answer multiple phone lines; screen and direct calls them as appropriate
Maintain calendars, schedule meetings, and arrange conference/teleconference calls
Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
Process expenses through Firm expense application (Chrome River)
Prepare attorney diaries through Firm diary application (Intapp)
Utilize various office machines to transmit data, print, duplicate, fax and PDF
Create and maintain attorney files using alphanumeric systems
Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Create, revise and proofread letters and various legal documents
Provide backup coverage for other assistants and receptionists
Perform other duties as assigned
Required Skills
Ability to effectively present information verbally and in writing
Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
Proficiency in Microsoft Word and Excel
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Preferred Skills
Basic knowledge of Microsoft PowerPoint
Preferred Experience
3 to 4 years of administrative experience in an office or professional services setting
Required Education
High School diploma or GED equivalent
Preferred Education
Four-year college degree
Salary : $35,000 - $59,000
