District Finance Assistant

Title

District Finance Assistant

Qualifications

High school diploma or equivalent, and at least five years of experience in Kentucky school district finance; possess the necessary literacy and accounting skills to fulfill the performance responsibilities of the job; knowledge of State Financial Accounting System “Munis” required; Kentucky school district payroll experience required.

Reports To:

Chief Financial Officer

Primary Job Goal:

To perform complex and advanced accounting duties related to the preparation of such matters as financial statements, payroll and accounts payable; Assist Chief Financial Officer in assigning, reviewing, training, and leading the work of the finance department.

Required Knowledge, Skills and Abilities:

Knowledge of generally accepted accounting principles, reporting policies, and practices of general fund accounting; knowledge of financial record-keeping procedures, and applicable state requirements and other laws and regulations; ability to communicate clearly and concisely, both orally and in writing, and use proper telephone techniques and etiquette; ability to establish and maintain effective working relationships with others; possess skills in proficient use of data processing equipment and systems, computers, word processors, and peripheral equipment; ability to establish and maintain a variety of complex and confidential files and records; ability to work confidentially with discretion; possess organizational skills; ability to assist Chief Financial Officer on a variety of complex budget and accounting functions including internal auditing, general ledger, payroll, accounts payable, and accounts receivable; ability to read, interpret, and follow rules, regulations, policies, and procedures; ability to work  under deadlines and timelines.

PERFORMANCE RESPONSIBILITIES:

• Performs complex and advanced-level clerical accounting duties in support of District programs and services; processes and prepares more complex and technical accounting documents.
• Prepares and maintains files of record and documents relating to work performed.
• Prepares special reports as assigned, and completes monthly reports as requested.
• Produces a variety of periodic and annual financial statements, reports, reimbursements and claims.
• Assists in preparing the draft, tentative and working budgets.
• Assists in year-end closeout, reporting and submission of the Annual Financial Report.
• Assists in preparation of the District’s annual external audit.
• Maintains journals and ledgers while charging proper accounts.
• Processes and reviews journal entries, accruals and account reconciliations.
• Trains and supports payroll and accounts payable and provides backup support as needed.
• Responds to questions or complaints from vendors, district administrators, or employees regarding issues related to payments, balances, charges, and other information; assist employees in completing necessary payroll forms. Prepares all required monthly retirement payroll reports.
• Prepares and reconciles Annual Certified Retirement Report, Annual Classified Retirement Report, Annual Federal Tax, and Annual State Tax Report and W-2's for all employees.
• Maintains and processes local scholarship checks.
• Assists in administering health insurance and cafeteria benefits for full-time personnel.
• Assists school secretaries/bookkeepers with financial questions and procedures pertaining to bookkeeping and coding.
• Assist CFO with bid specifications for auditing services, insurance, and various other bid advertisements for newspaper publications; attends bid openings and records bids.
• Remains abreast of changes in policy or regulations relative to the operations of the finance department.
• Attends training activities as required by CFO and Kentucky Department of Education.
• Communicates with district personnel on confidential or sensitive issues.
• Operates a variety of office equipment including calculator, copier, computer terminals, and fax machine.
• Performs related duties and assumes other responsibilities as may be assigned by the CFO.

BLOOD/FLUID EXPOSURE RISK:  (check the right category)  

______ Category I: Tasks involve exposure to blood, fluid, or tissue 

______ Category II: Usual tasks do not involve exposure to blood, body fluid, or tissues but the job may require performing unplanned Category I tasks. 

___X__ Category III:  Tasks involve no exposure to blood, body fluids, or tissues.  Category I tasks are not a condition of employment. 

TERMS OF EMPLOYMENT:

Up to 236 days per year; Salary – per Clerical Salary Schedule

EVALUATION:

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Classified Personnel.

Date of Approval: April 23, 2026