Accounts Specialist - Payroll

Date of Approval:   **Pending B.O.E. approval on May 21, 2026. ** 

TITLE:

Accounts Specialist - Payroll

QUALIFICATIONS:

Any combination equivalent to high school diploma or G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law, and five years of responsible and varied accounting experience; possess the necessary literacy and accounting skills to fulfill the performance responsibilities of the job; knowledge of State Financial Accounting System “Munis” preferred (but not required).

REPORTS TO:

Chief Financial Officer 

PRIMARY JOB GOAL:

To perform payroll duties for the District and to assist in planning and organizing the Board of Education's accounting and reporting system in conformance with Generally Accepted Accounting Principles.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of generally accepted accounting principles, reporting policies, and practices of general fund accounting; knowledge of financial record-keeping procedures, and applicable state requirements and other laws and regulations; ability to communicate clearly and concisely, both orally and in writing, and use proper telephone techniques and etiquette; ability to establish and maintain effective working relationships with others; possess skills in proficient use of data processing equipment and systems, computers, word processors, and peripheral equipment; ability to establish and maintain a variety of complex and confidential files and records; ability to work confidentially with discretion; possess organizational skills; ability to assist Chief Financial Officer on a variety of complex budget and accounting functions including internal auditing, general ledger, cost accounting, payroll, accounts payable, and accounts receivable; ability to read, interpret, and follow rules, regulations, policies, and procedures; ability to work  under deadlines and timelines.

PERFORMANCE RESPONSIBILITIES:

-Processes all payrolls and related records for the district; computes hours and pay of employees for each payroll period; computes and summarizes deductions such as withholding tax, retirement, and insurance, and maintains records of deductions; verifies and inputs data.

-Prepares all required monthly payroll reports, including but not limited to Certified Retirement and Classified Retirement reports.

-Prepares semi-monthly deposits for State and Federal Tax deposits.

-Prepares and reconciles monthly health insurance billings making the necessary changes and stage report to KDE.

-Prepares and reconciles monthly and quarterly reports for Social Security, Medicare, Federal Tax, Unemployment, and City Tax.

-Prepares and reconciles Annual Certified Retirement Report, Annual Classified Retirement Report, Annual Federal Tax, and Annual State Tax Report and W-2's for all employees.

-Assists in administering health insurance for full-time personnel.

-Monitors changes in payroll-related data, prepares changes, corrections, or adjustments as necessary; notifies proper authorities.

-Works closely with school attendance clerks in training and capturing attendance data for all employees. Reconciles attendance data and ensures the attendance software correlates with attendance data in Munis.

-Maintains records of individual earnings, deductions, and related data; processes retirements and termination as appropriate; verifies documents for proper account codes, pay rates, and related data.

-Prepares for distribution payroll paychecks and warrants according to established procedures and guidelines.

-Processes the payroll-related sections of various employment verification forms; process garnishments.

-Produces and distributes annual salary verification report to all district employees.

-Works closely and cohesively with Human Resources.

-Enters employee pay, accruals and deductions into MUNIS.

-Assists school secretaries/bookkeepers with financial questions and procedures pertaining to bookkeeping and coding.

-Operates a variety of office equipment including calculator, copier, computer terminals, and fax machine.

-Communicates with district personnel on confidential or sensitive issues.

__Performs related duties and assumes other responsibilities as may be assigned by the Chief Financial Officer. 

BLOOD/FLUID EXPOSURE RISK:  (check the right category)  

______ Category I: Tasks involve exposure to blood, fluid, or tissue 

______ Category II: Usual tasks do not involve exposure to blood, body fluid, or tissues but the job may require performing unplanned Category I tasks. 

___X__ Category III:  Tasks involve no exposure to blood, body fluids, or tissues.  Category I tasks are not a condition of employment. 

TERMS OF EMPLOYMENT:

239 days per year; salary is  commensurate with the Simpson County Schools Clerical Salary Schedule. 

EVALUATION:

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Classified Personnel.

Salary : $27 - $33