HR Assistant

Position: HR Assistant

Reports to: CHRO

Department: Human Resources

Location: This is an In-Office position in Summit, NJ

Classification: Full-Time; Exempt

Summary

We are seeking an energetic and detail-oriented HR Assistant/Coordinator to join our Headquarters team in Summit, NJ. In this role, you will provide essential operational support across our nationwide workforce, assisting with the full employee lifecycle—from talent acquisition and onboarding to employee engagement and offboarding. Serving as a proactive point of contact for employee inquiries, you will ensure HR practices remain seamless, data-driven, and fully aligned with company policies and labor standards.

Primary Responsibilities:

• Onboarding Coordination: Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards.
• Compliance Training: Deploy mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards.
• Employee Relations Support: Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures in-person, phone, and email interactions with a high level of responsiveness and professionalism.
• Lifecycle Data Management: Process employee changes (compensation, promotions, title updates) and manage the administrative logistics for terminations.
• Records & Document Control: Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant.
• Audit Readiness: Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records.
• Employment Verifications: Process all external requests for verification of employment (VOE) in accordance with company policies.
• Additional tasks as assigned.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field, preferred.
• 1 years of experience in an HR administrative or coordinator role; experience in a fast-paced environment is a plus.
• Proficiency in Microsoft Office/Google Suite and introductory experience with HRIS software preferred.
• Ability to support a nationwide workforce across multiple locations.
• Basic understanding of employment laws or a strong willingness to learn and apply federal and state standards.
• Proven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality.
• Strong organizational skills, high emotional intelligence, and the ability to manage daily tasks with discretion and accuracy.

Core Competencies:

• Communication: Clearly and effectively communicating both verbally and in writing.
• Efficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.
• Initiative: An entrepreneurial self-starter who operates independently to exceed goals.
• Discretion: Proven ability to handle sensitive and confidential information with professionalism.
• Reliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.
• Collaboration: Works effectively with others, integrating diverse perspectives to reach common goals.
• Adaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies.

Essential Job Functions:

• Maintain a stationary position (sitting or standing) for extended periods.
• Communicate and exchange accurate information clearly with peers, leadership, and external partners.
• Collaborate closely with colleagues and external parties to achieve project goals.
• Operate computers and standard office equipment on a constant basis.
• Perform repetitive motions involving wrists, hands, and fingers.
• Assist clients and colleagues via telephone, email, and in-person.
• Observe and analyze details at close range.

Travel Requirements:

• Minimal to None: Approximately 0%-9% (Office-based with potential for day trips or annual meetings).

Business Hours:

• Flexible Schedule: Monday-Friday, 8:30am-5:00pm EST with a 30 minute lunch break. Start and end times may be adjusted with manager approval, provided core business needs are met.

Compensation & Benefits:

Compensation (based on experience)

• Base Salary: $55,000-$65,000 annually
• This is an Exempt position
• Annual Performance Bonus Target: 5%

Benefits

• Employee Benefits (Medical, Dental, Vision, Life Insurance, other)
• 401k with Employer Match
• Paid Time Off
• Paid Parking

Location: 475 Springfield Avenue, Summit, NJ 07901

*This role is an in-office position

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• administrative HR: 1 year (Required)

Ability to Commute:

• Summit, NJ 07901 (Required)

Work Location: In person

Salary : $55,000 - $65,000