Analyst, Lease

Job Location:

Corporate Indianapolis

PRIMARY PURPOSE:

Position is responsible for all phases of the analyzation, administration and processing of all lease data and charges, including cost accumulation, verification, analyzation and preparation of all invoices, such as common are maintenance, real estate tax, and percentage rent. Lease data is used by all areas of the company thus it is extremely important that the data be accurate and updated on a timely basis. Gain a working knowledge of how CTI (property management software) set-up impacts the entire company. Comply with corporate and departmental policies and procedures.

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:

• Abstract, interpret, input, and analyze information on leases, amendments, assignments, and other legal documents in accordance with departmental policies. Ensure that all applicable bills are prepared in accordance with lease terms. Determine appropriate charge types, as well as various calculation methods for charges. Charge types determine general ledger posting. These will be processed within ten (10) business days or properly escalated.
• Identify and escalate problematic lease language that is financially detrimental or difficult to efficiently administer. Prepare analysis of financial impact.
• Calculate and prepare tenant billings for common area maintenance. Includes preparation of an analytical review of current year expenses to prior year expenses, providing explanation of fluctuations in excess of established guidelines. Prepare organized complete and uniform files supporting the billings in accordance with departmental policies. Files will be turned in by assigned due dates and should require only one (1) set of review notes from a complete review.
• Calculate and prepare billings for real estate taxes. Includes working with Tax department to understand and explain fluctuations in tax expense. Prepare organized complete and uniform files supporting the billings in accordance with departmental policies. Files will be turned in by assigned due dates and should require only one (1) set of review notes from a complete review.
• Resolve tenant's questions and issues by researching and analyzing billings and lease language. Ensure any revisions are done within the allotted timeframe or properly escalated to your senior analyst or supervisor prior to the due date.
• Identify policy issues and submit improvement recommendations to Supervisor. Make suggestions to enhance efficiencies and minimize risk of error.
• Responsible for the collection of missing sales, processing of percentage rent, percentage rent in lieu of and percentage maintenance invoices to tenants for properties assigned by the Supervisor. This also includes analyzing holdover language.
• Perform a self-review of all work products to ensure accurate billings. Submit work product for approvals as required by department policy.
• Participate in the performance on due diligence activities for potential acquisitions. This includes the analyzation of lease language and billings and verification to due diligence materials.
• Participate in the CTI set up of acquired properties. Includes development of input scripts and validation plans and execution of steps on these plans.
• Assist in corporate systems improvement initiatives by serving as a team member and/or performing required testing. Analyze information as required by project charter.
• Document departmental policies as requested and make recommendations for improvement.
• Process changes in monthly escrow billings for Recoverable Charges based on information received from Financial Reporting and Property Management. Assist in development of letters to tenants explaining reasons for the escrow adjustments.
• Other duties and specific projects as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Accounting or Finance preferred. Degrees in other business related areas will be considered.
• Understanding of basic Accounting and Business Principles.
• Knowledge of Excel and personal computer software.
• Good written and oral communication skills.
• Ability to meet deadlines and multi-task.
• Detail oriented.