Human Resources Representative, Planning and Recruitment

JOB

To establish a list of eligible candidates that will be used to fill an anticipated vacancy for the duration of the list, up to one year. The anticipated vacancy is a 12 month, full-time (8 hours/day) position located with the Department of Certificated Personnel (Teaching), at the District Office in Simi Valley. APPLICATION DEADLINE: Completed applications must be submitted no later than 11:59 p.m. on January 26, 2026. Late applications will not be accepted. TESTING PROCESS: A) Training and Experience (T&E) Evaluation = Qualifying (pass/fail) B) Structured Interview = 100% weighting on final scoreTentatively scheduled for as early as the week of February 2, 2026.** Selection interview with the hiring manager will be tentatively scheduled as early as the week of February 9, 2026.Applicants must meet the minimum qualifications stated in the job posting by the application deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the structured interview. The testing process is subject to change as needs dictate. All communication regarding this process will be delivered via email.The information included in the Work Experience section of the application will determine whether applicants meet minimum qualifications. Please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields.Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.SummaryUnder the general direction of the Assistant Superintendent, Certificated Human Resources, the Human Resources Representative, Planning & Recruitment coordinates, monitors, and provides technical support for certificated recruitment planning and selection processes. The position organizes recruitment activities, supports application screening and interviewing, contributes to staffing projections, and provides technical and administrative support to certificated human resources functions. The role also provides technical support for collective bargaining data needs and assists with a variety of departmental processes requiring confidentiality, accuracy, and knowledge of HR systems, procedures, and Education Code.Distinguishing Career FeaturesThe Human Resources Representative, Planning & Recruitment is a confidential, senior technical classification responsible for specialized technical duties within certificated human resources. The position requires knowledge of HRIS systems, position control concepts, staffing projections, and recruitment procedures for teachers and administrators. This classification is distinguished by:
•Performing specialized technical duties requiring the interpretation and application of Education Code, labor contracts, district policies, and HR procedures.
•Coordinating certificated recruitment and assisting with staffing projections.
•Accessing, analyzing, and reporting HRIS data to support staffing, budgeting, and collective bargaining.
•Providing technical and procedural guidance to administrators and staff regarding certificated recruitment and selection processes.This senior-level position specializes in certificated recruitment, staffing projections, and collective bargaining data support. It is distinguished from the Human Resources Technician (clerical and technical support duties), Human Resources Specialist (expertise in specific HR disciplines including recruitment, credentials, and employment processing), Human Resources Representative, HR Systems & Information (position control and post-hire transactions), and Human Resources Analyst (recruitment, examination, classification, and compensation).

EXAMPLE OF DUTIES

Recruitment and Selection
•Coordinates certificated and administrative recruitment, pre-screening, reference checking, interviews, and related processes.
•Advises administrators and staff on recruitment and selection procedures, outreach strategies, and use of candidate selection tools.
•Places certificated incumbents on appropriate salary schedules for payroll processing.
•Reviews, processes, and accepts certificated applications, including verifying transcripts and required documentation
•Develops and maintains applicant lists and related records.
•Prepares and distributes job announcements and advertisements; develops brochures describing the district and community.
•Coordinates and participates in job fairs; communicates with colleges, universities, and schools for participation and outreach.
•Coordinates student-teacher placements with universities and school sites. Staffing Projections & HRIS Data Support
•Accesses HRIS data and personnel files to analyze and project staffing needs based on turnover, retirements, program needs, subject areas, and enrollment trends.
•Prepares staffing projection summaries, identifying immediate and long-term needs.
•Analyzes certificated staffing data considering special skills, projected vacancies, and retirements.
•Maintains an automated human resources system supporting data relevant to employee assignments.
•Participates in or may coordinate staffing and turnover meetings or workshops.Collective Bargaining & Budget Support
•Gathers, organizes, and analyzes data to support collective bargaining.
•Computes and projects changes in salaries, payrolls, and staffing levels.
•Conducts wage and benefit surveys of comparable employers as assigned.
•Compiles certificated salary budget data and prepares summaries of account totals, anticipated adjustments, transfers, and staffing changes.
•Calculates and initiates adjustments to certificated salary budgets.Reporting, Communication & Administrative Support
•Prepares periodic reports for governing boards, county offices, and state agencies.
•Provides information to staff and candidates on human resources matters and credentialing options.
•Prepares communications to certificated employees and may coordinate employee recognition programs.
•Provides technical administrative support to the Assistant Superintendent, requiring understanding of recruitment/selection processes and Board of Education procedures.
•Responds to inquiries and provides information regarding programs, policies, and procedures.
•Resolves confidential, sensitive, or complex issues in collaboration with administrators.
•Provides administrative support to committees and special processes by preparing forms, revisions, and final documents.
•Composes original correspondence; receives, screens, and assists callers and visitors.Other Functions
•Performs other duties as assigned that support the overall objective of the position.

SUPPLEMENTAL INFORMATION

Skills, Knowledge, and AbilitiesSkills to:
•Use HRIS and database systems to access, input, and analyze staffing data.
•Mathematical skills necessary to compute sums, averages, ratios, variances, projections, and statistical reports.
•Written communication skills to prepare reports, summaries, and correspondence.
•Interpersonal skills to communicate technical information in group or committee settings.
•Proficiency with office software and record-keeping systems.Knowledge of:
•Procedures, practices, and principles related to certificated recruitment and HR services.
•Recruiting and selection methods and practices.
•Education Code provisions affecting certificated personnel.
•HRIS systems, data management practices, and position control concepts.
•District policies, collective bargaining agreements, and procedures affecting certificated HR.
•Modern office procedures, technology, and communication practices.Ability to:
•Perform the essential functions and technical duties of the classification.
•Analyze staffing issues, prepare reports, and make recommendations.
•Learn, interpret, and apply Education Code, labor contracts, and district policies.
•Plan, organize, and prioritize work in a high-volume environment with deadlines.
•Facilitate small group processes and communicate technical information clearly.
•Maintain confidentiality and handle sensitive information appropriately.
•Interact effectively with staff, administrators, candidates, and the publicWorking EnvironmentWork is performed in an indoor office environment where minimal safety considerations exist. Work involves extended periods of sitting, computer use with repetitive hand/finger motions, handling confidential records, and communicating in person and by phone. Position requires near vision to read printed materials, manual dexterity to operate office equipment, and ability to retrieve materials from various storage levels. Occasional mobility to different campus locations may be required.Equal Employment Opportunity StatementThe Simi Valley Unified School District is committed to providing equal opportunity for all applicants for employment. The application, examination, and selection process shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital, pregnancy, or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.