Accounts Receivable Specialist

Accounts Receivable Administrator

Job Summary: An Accounts Receivable Administrator manages the incoming revenue cycle by collecting on invoices, posting customer payments, and reconciling accounts to ensure accurate, timely revenue collection. Maintain customer set-up files, handle aging reports, resolve billing discrepancies, and often perform general clerical support to the finance department

Job Duties:

Billing & Payments: Ensures accurate calculation, generation, and distribution of invoices; verifies and posts payments to the company ledger promptly. Invoicing in various EDI systems are required for proper invoicing processes.

Credit Management: Prepares and determines creditworthiness by evaluations ran through Dun & Bradstreet and internet investigative measures for new and existing customers; establishes company policies for credit risk tolerance and limits.

Collections: Monitor A/R Aging Reports to identify overdue accounts. Engages all efforts to contact customers and collect delinquent accounts. Collection efforts must include calls, emails and documentation to ensure compliance with legal standards. Monitor aging reports and follow up on overdue accounts through professional negotiation and customer service skills to secure payment.

Customer Service: Acts as primary point of contract for customer inquiries in relation to the invoices and payments of the A/R module. As well as inquiries for Manufacturer Sales Reps billing commission inquiries.

Reporting & Compliance: Conduct account analysis to identify discrepancies or issues related to debits & credits, revenue recognition, or account balances. Maintains accurate financial records A/R reconciliations along with Sales Reporting and Commission Reporting. Reports directly the Vice President on high-level collection and/or credit matters.

Strategy: Administers established AR policies while contributing to process improvements and departmental budgeting.

Administrative Tasks: Maintains accurate customer files, records, and files documentation in compliance with company policies. Customer set up in the QuickBooks system which includes Sales Tax coding as well as establish credit limit terms. Assist in month-end closing activities by preparing detailed reports on receivables and analyzing financial data for management review.

Required Skills and Qualifications

• Experience: Minimum 5 years of experience in AR aging, collection, administrative roles required.
• Technical Skills: Proficiency in accounting software, QuickBooks preferred, and Microsoft Office Suite. Strong in Excel is required.
• Attributes: High attention to detail, strong communication skills (written/verbal), and ability to meet strict deadlines.
• Education: High school diploma required; associate or bachelor’s degree in finance or accounting is preferred.

Competencies:

• Strong accounting skills and attention to detail.
• Strong negotiation skills for managing collections and settlements.
• Ability to work in a team environment and meet strict deadlines.
• Strong decision-making skills.
• Strong understanding of accounting principles and complex financial transactions.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience:

• A/R Aging & Collection: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Work Location: In person