What are the responsibilities and job description for the Assistant Transaction Coordinator position at Silverleaf Realty?
Silverleaf Realty, a premier luxury real estate brokerage in Scottsdale, is looking for a detail-oriented Assistant Transaction Coordinator. As part of the brokerage's support team, this role contributes to the administrative backbone of every deal — tracking deadlines, managing broker files, and coordinating with agents, clients, escrow, and lenders to ensure nothing falls through the cracks. The ideal candidate is organized, proactive, and energized by a fast-paced luxury market.
Responsibilities
- Support the transaction coordination process from contract to close for luxury residential and land deals
- Work closely with the Transaction Manager and Designated Broker to ensure every file is accurate and compliant
- Communicate proactively with agents, clients, escrow officers, and lenders to keep transactions on schedule
- Prepare, review, and manage contract documentation for accuracy and compliance
- Input and track critical dates, contingencies, and deadlines within existing TC software infrastructure
- Maintain organized, audit-ready digital broker files
- Manage and uphold existing systems and structures to maintain consistency across the brokerage
- Deliver the highest quality of service and support to our agents and clients
- Perform additional duties as needed to support the broader team and agent success
Qualifications
- Active Arizona real estate license required
- 12 months of relevant experience preferred (transaction coordination or real estate admin)
- Highly organized and comfortable managing multiple files at once without sacrificing accuracy or attention to detail
- Ability to prioritize competing tasks effectively in high-pressure, time-sensitive environments
- Commitment to delivering a high level of customer service in every interaction
- Polished, professional communication style commensurate with a luxury clientele
- Technologically agile with the ability to embrace new systems with ease. Existing proficiency with SkySlope Suite, Open To Close, ARMLS and Microsoft 365 is a plus
Compensation
- Competitive pay, commensurate with experience
How to Apply
- Interested candidates should submit their resume for consideration