Order Coordinator

Job Summary:

The Order Coordinator is a key role responsible for ensuring that purchasing, shop selection,

documentation, and shipping are effectively followed throughout the order process. This position collaborates closely with the Product Manager (PM) in tandem with Operations (Ops) to select and assign appropriate repair shops. The Order Coordinator ensures the timely and accurate issuance of purchase orders (POs), manages vendor activities, and ensures all traceability and shipping requirements are met to facilitate smooth operations from sourcing to next steps in the fulfillment process.

Duties & Responsibilities

• Collaborate with the Product Manager (PM) to manage the procurement process from requisition

to purchase order issuance.

• Coordinate and assign parts to appropriate destinations in alignment with Operations (Ops).

• Issue accurate purchase orders (POs) to vendors in coordination with the Product Manager,

ensuring timely delivery and compliance with specifications.

• Oversee the coordination of necessary documentation, including traceability and certification

requirements, with vendors.

• Facilitate and track the shipping process, ensuring that parts are delivered to repair shops promptly

and efficiently.

• Work closely with Operations (Ops) to coordinate shipping schedules and ensure on-time deliveries

that meet operational requirements.

Required Skills & Abilities

• Bachelor’s degree in business, Supply Chain Management, Aviation Management, or related field preferred; equivalent experience considered.

• 2–3 years in aviation procurement, purchasing, or project management

• Exceptional organizational skills with meticulous attention to detail.

• Strong communication skills, with the ability to effectively liaise with vendors, repair facilities,

and internal teams.

• Proficiency in Microsoft Office, Email, and inventory management software.

• Demonstrated ability to multitask and manage multiple projects in a fast-paced environment.

• Physical ability to lift up to 50 pounds and navigate warehouse settings when required.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of

activities, duties or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.