What are the responsibilities and job description for the Accounts Payable Specialist position at SilencerCo?
Accounts Payable Specialist
Located in West Valley City, UT
Full-time
Shift: Day Shift - Monday - Friday
Position Description
SilencerCo is seeking an Accounts Payable Specialist. This position will own the AP email inbox, including responses and resolutions; work directly with Purchasing, Receiving, and vendors to resolve invoice and payment issues; set up new vendors; and assist the AP Clerk with day-to-day transactions. As the ideal candidate, you are a well-rounded problem solver. You will report to the Accounts Payable Manager and collaborate cross-functionally with many key internal stakeholders. Strong communication skills are critical for success.
Job Responsibilities
● Serve as a liaison between internal and external business partners to address queries relating to invoices and payments; resolve issues in a timely and efficient manner
● Manage the AP email inbox, providing timely responses to vendor and internal inquiries and following each issue through to resolution
● Assist the AP Clerk with day-to-day transactions, including invoice entry and credits, to ensure the timely and accurate processing of all valid and approved AP invoices
● Support the AP Manager with the weekly payment run by gathering approvals and resolving holds on invoices
● Reconcile vendor statements as needed
● Create and maintain vendor records, including collecting W-9 and banking information for AP Manager review
● Work directly with Purchasing, Receiving, and vendors to identify and resolve invoice discrepancies (price, quantity, and receipt)
● Manage and resolve aged payables items
● Escalate high-level or unresolved issues to the AP Manager
● Perform assigned monthly close responsibilities and account reconciliations
● Produce reports as required by management
● Support and identify continuous improvement initiatives within the company
● Any other related duties as required
Job Qualifications
● 3 years of relevant work experience in accounts payable roles
● Intermediate to expert knowledge of Microsoft Office – Excel, PowerPoint, Word or Google Workspace
● Experience using various financial software ERP platforms, Odoo experience is a plus
● High ethical standards of integrity, credibility, and character
● Able to meet recurring deadlines with a sense of urgency
● Able to communicate clearly and respectfully to leaders, peers, and vendors
● Attention to detail while managing multiple tasks
● Effective organizational and time management skills
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