What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Silbert Realty and Management Company, INC.?
Job Description:
Sr. Executive Assistant to CEO
Silbert Realty & Management Company, a well-established and respected commercial real estate services firm since 1986, is seeking a Senior Executive Assistant to provide high-level administrative support to the President & CEO.
The ideal candidate will demonstrate exceptional organizational and communication skills, sound judgment, and the ability to handle confidential information with the utmost integrity and discretion. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with efficiency and professionalism.
Role and Responsibilities:
• Coordinates the daily calendar, sets appointments, schedules and confirms meetings and appointments of CEO.
• Manages phone calls, emails and makes travel arrangements.
• Maintains client and CEO electronic files, documents, reports and organizes as directed.
• Acts as the point of contact and gatekeeper between CEO, clients, prospects and employees.
• Creates reports, updates, and maintains internal databases.
• Ability to redline documents and handle track changes for contracts.
• Responds promptly to the needs of the CEO through email, phone calls and in person. Facilitates internal communication (e.g. distribute information and schedule presentations)
• Maintains confidentiality and discretion with all matters pertaining to the CEO and company.
• Assists CEO with preparation for meetings and events. Reviewing documents, faxes, emails and correspondence and responses as requested. Uses discretion with regards to gatekeeper responsibilities for access to CEO.
• Prepare documents, reports, property agreements, spreadsheets and presentations for CEO.
• Utilizes various software, including word, Microsoft outlook, Calendar, Excel, PowerPoint, Zoning, Tax map, demographics among other software and accesses databases.
• Performs other administrative duties as specified by the CEO and Business Administrator.
Qualifications and Education Requirements:
Bachelor’s Degree preferred.
Minimum of 2 years’ experience as an Executive Assistant to CEO/CFO/COO preferred.
Prerequisites are real estate background or paralegal alternatively.
Preferred Skills:
Excellent communication, both verbal and written. Organizational, shorthand, dictation, proofreading and time-management skills required. Ability to multi-task, prioritize and keen attention to detail. Ability to listen and effectively execute the tasks required by the CEO. Ability to maintain confidentiality and exercise discretion. Ability to work quickly, efficiently and make time-sensitive deadlines. Strong technical and computer skills required, specifically: Excel, PowerPoint, Word, Outlook, Calendar, MS Office.
Job Type:
Full-time position: office hours are 9:00 am to 5:00 pm. Monday-Friday.
Benefits:
401(k) and 401(k) matching
Health insurance
Dental insurance
Vision insurance
Paid time off
Bonus