Payroll Specialist (Contract)

Payroll Specialist

Contract position

SIG SAUER, Inc.  is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training.  For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision.  Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens.  Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy.  Headquartered in Newington, New Hampshire, SIG SAUER employs people across various U.S. locations, and global facilities across multiple regions.  SIG SAUER is certified a Great Place to Work™.  For more information about the company and product line visit: www.sigsauer.com.

Position Summary: The Payroll Specialist will support the broader organization by supporting the Manager, Payroll and Assistant Manager, Payroll with payroll processing, timekeeping, and interacting with Human Resources (HR) to ensure accurate data entry.  They will serve as a point of contact for escalated employee payroll inquiries.   The Payroll Coordinator II ensures compliance with payroll policies and procedures, labor laws, and regulations while maintaining confidentiality of sensitive information. This mid-level position requires an ability to work well with cross-functional teams and explain payroll information with a customer mindset.  The Payroll Coordinator II will have the ability to research and resolve complex payroll discrepancies and employee concerns. Working in a team environment, the Payroll Coordinator II will collaborate with all employees and leaders across SIG SAUER. 

Job Duties and Responsibilities:

• Collect, calculate, and enter data into the payroll system, as well as retrieve data when necessary.
• Support the Payroll Manager and Assistant Payroll Manager with processing payroll in accordance with company policies, and ensure compliance with all federal and state regulations, including reporting requirements.
• Maintain accurate payroll records and ensure secure storage in accordance with regulatory requirements.
• Prepare and distribute payroll reports to internal departments and management as needed.
• Audit employee payroll information, including new hires, terminations, promotions, and compensation changes.
• Serve as the first point of contact for employee payroll-related questions and concerns.
• Process and prepare reports to capture weekly labor hours to staffing agency for temporary associates for all SIG SAUER US locations.
• Review timekeeping discrepancies and work with the appropriate departments and/or supervisors to resolve them. Troubleshoot timecard discrepancies and report issues.
• Coordinate with supervisors and department heads to ensure timely submission and approval of timecards.
• Process historical timecard adjustments and manage time-off accruals.
• Gain a higher-level understanding of payroll deductions, both voluntary and involuntary, as well as rates set by HR, and review and analyze them.
• Prepare and process employer HSA contributions provided by HR Benefits.
• Audit 401k elections and review and submit 401k data file.
• Independently review and process benefit deduction updates, adjustments due to life event changes and benefits catch ups from employee leave of absence. Process benefit catch ups for employees returning from leave of absence.
• Develop user procedures, guidelines and documentation. Support process improvements to streamline payroll efficiency and accuracy.  Create standard operating procedure documentation for assigned tasks.
• Complete employment verifications and workers' compensation reports.
• Assist with monthly, quarterly, or year-end reporting of salary-based information. Run preliminary and final payroll processing reports.
• Maintain employee confidence and protect Payroll operations by preserving confidential information.
• On-site work may be required at the discretion of management.
• Engage in and actively volunteer for continuous improvement projects and tasks.
• Participate in and sustain 5S Standards.
• Must follow all required Safety and ISO procedures.
• Miscellaneous duties as assigned.

Education/Experience & Skills:

• High School diploma or equivalent, or related experience and/or training; or equivalent combination of education and experience. Bachelor’s degree in related field preferred.  Typically requires 2-3 years of previous payroll experience.
• Strong understanding of wage and hour laws, and tax withholdings is required.
• High level of accuracy and attention to detail.
• Excellent communication skills, both oral and written with a strong customer service orientation
• Intermediate in Microsoft Outlook, Excel, Word, and PowerPoint, particularly to Excel to include the ability to prepare pivot tables and VLOOKUPS. Some experience and ability to navigate systems for payroll processing, timekeeping and reporting.
• Ability to work in fast paced environment with shifting priorities and initiatives.
• Ability to work independently and in a team environment. Works well with cross-functional teams. 
• Strong time management skills, ability to meet strict deadlines, and multi-task.
• Ability to maintain confidential information.
• Utilize basic problem-solving skills to investigate and resolve common payroll issues.
• Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form.

Working Conditions:

• Prolonged periods of sitting at a desk and working at a computer using a keyboard and mouse performing repetitive tasks.
• Ability to open file cabinets, reach with hands and arms, bend, and twist, lift and move files.
• Ability to lift up to 25 pounds.
• Must wear required Personal Protective Equipment (PPE) where required.
• Must comply with all work exposure EH&S training requirements and adhere to SIG SAUER Inc. Security Mandates.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.