What are the responsibilities and job description for the Union Payroll Specialist position at SPS New England, Inc.?
Position Summary:
We’re seeking a detail-oriented Union Payroll Specialist to support accurate and timely payroll processing across multiple Construction projects. This role works closely with the Payroll Manager and payroll team to support dynamic in-house payroll processes and ensure payroll accuracy and compliance across a unionized workforce.
Responsibilities:
• Process weekly payroll for approximately 500 office and field employees in a unionized construction environment.
• Manage certified payroll reporting and ensure compliance with state, federal, municipal, and union requirements.
• Maintain accurate employee records, prevailing wage rates, and union wage rates.
• Handle deductions, garnishments, and benefits contributions in coordination with HR.
• Manage employee leave balances and accruals, including processing time-off requests, validating reported hours, reconciling accrual and usage balances, researching discrepancies, and ensuring accurate payroll payments in accordance with company policy and Massachusetts Earned Sick Time requirements.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Coordinate payroll tax and union benefit remittances, reconcile payroll liabilities to accounts payable records, and ensure timely and accurate payment processing.
• Support payroll audits, tax filings, and union benefit reporting.
• Reconcile payroll-related general ledger accounts, investigate variances and discrepancies, and work with Payroll and Accounting teams to ensure accurate financial reporting.
• Collaborate with payroll team, project managers, and accountants to obtain accurate labor data and align payroll activity with job costing systems.
Qualifications:
- 3–5 years of experience processing high-volume weekly payroll.
- Construction payroll experience, including exposure to union payroll, Davis-Bacon, prevailing wage, and certified payroll requirements, strongly preferred.
- In-house payroll processing experience
- Strong working knowledge of union collective bargaining agreements and their application to payroll calculations, pay rates, premiums, classifications, and location-specific wage requirements.
- Ability to independently reconcile payroll-related accounts, investigate discrepancies, and resolve issues accurately and promptly.
- Proficiency in payroll software (Viewpoint Vista experience preferred).
- Proficiency in Excel is a must; advanced Excel skills are a plus.
- Strong analytical and problem-solving skills.
- Strong organizational skills with the ability to manage competing deadlines.
- High attention to detail and confidentiality.
- Excellent verbal and written communication skills.
Pay Range: $35-$45/ hour depending on payroll and/or Construction industry experience.
Salary : $35 - $45