Regional Accounts Payable (AP) Specialiast

Job Summary:

EMTS AP Specialist role requires a detail-oriented and highly organization to manage the day-to-day financial transactions related to EMTS Inc. accounts payable and act as liaison to ETO accounting staff. This role is critical to maintaining the company's cash flow, ensuring timely payments and collections, and supporting accurate financial reporting.

Key Responsibilities:

Accounts payable (AP) duties

Invoice processing: Receive, review, distribute and process a high volume of vendor invoices for payment

Manage electronic submission platforms: Oversee the distribution and resolution of vendor invoices submitted through email and software programs

Payment preparation: Prepare and execute payment run report to accounting, including checks, ACH, and wire transfers, ensuring timely payment to vendors.

Account reconciliation: Perform regular reconciliation of vendor statements to the company's ledger to identify and resolve discrepancies.

Communication: Handle vendor inquiries regarding invoice status and payment details in a timely and professional manner.

Documentation: Maintain accurate and organized records of all vendor invoices, payments, and related documentation.

Collect vendor insurance documents as required

1099 preparation: Assist with the annual preparation and filing of 1099 forms

Oversee and manage collection and distribution of DMV documents

General accounting and support duties

Month-end support: Assist branches and ETO with month-end and year-end closing procedures by preparing and uploading journal entries related to AR and AP.

Bank reconciliation: Assist with monthly bank and credit card statement reconciliations and follow for resolution.

Audit assistance: Provide schedules and documentation as needed to support internal and external audits.

Oversee EMTS Equipment: Maintain master equipment list, assign equipment number and assure registration fees are submitted to branch for processing.

Maintain Titles: Manage titles and registration documents for EMTS owned vehicles and equipment.

Asset List: Assist Regional Office Manger and ETO Fleet Manager with asset list accuracy, equipment disposal and new units.

Cross-Training: Serve as back up and assistance with Regional Accounts Receivable position and Regional Administration position.

Process improvement: Identify opportunities to improve the efficiency and accuracy of accounts payable and receivable processes.

General administration: Perform additional accounting or administrative tasks as assigned by the Accounting Manager or Regional Office Manager