What are the responsibilities and job description for the Receptionist / Administrative Assistant position at Sign In / Register - Job Candidate Account?
Who is CEIA USA?
Headquartered in Hudson, OH, CEIA USA is a world leading manufacturer of security screening equipment, specializing in the design, engineering and production of a complete range of devices including: Walk-Through, Hand-Held, Table-Top and Ground Search Metal Detectors, Bottled Liquid Scanners, Non-Metallic Cargo Inspection and Loss Prevention Systems.
CEIA USA provides nationwide sales, service and customer support to public (federal, state and local governments) and private sector customers in North America. Dynamic solutions are the foundation of CEIA USA's commitment to customer satisfaction.
www.ceia-usa.com
Job Description Summary
The Receptionist is the first point of contact for visitors and in-coming phone calls. This individual must have professional appearance along with strong written and verbal communication skills.
This role will also support day-to-day administrative tasks, including human resources systems administration, and accounting tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Professionally answer, screen, and direct calls to appropriate employee.
- Professionally greets, and assist visitors, clients, vendors, and employees in a professional manner, and notifies employees of guest.
- Manage the front desk, reception area, mail, deliveries, and general office communications.
- Provide general customer service and administrative support, following policy, procedures, and a high expectation of customer attentiveness regarding staff and visitors.
- Schedule appointments, meetings and conference rooms as needed.
- Provide daily administrative support to management and staff.
- Input data into software programs.
- Prepare, format, organize, and maintain, and inventory documents (e.g. sales tax exemption, H.R. legal postings, etc), reports, spreadsheets, marketing items in reception area, and correspondences.
- Assist with scheduling, meeting preparation, recordkeeping, and special projects.
- Support payroll administration by collecting and verifying timekeeping and related information.
- Conduct customers credit checks and assist with establishing and maintaining customer credit accounts.
- Assist in event coordinating efforts.