What are the responsibilities and job description for the Physician Onboarding Specialist position at SightMD?
A career that changes lives.
SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, Connecticut and Massachusetts. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years.
Position Summary:
The Physician Onboarding Specialist supports the successful transition of physician hires by coordinating onboarding activities, overseeing pre-employment requirements, and ensuring readiness for start dates. This role collaborates with internal teams and external stakeholders to maintain timelines, streamline communication, and deliver a seamless onboarding experience.
Job Duties & Essential Functions:
Recruitment Support & Coordination
- Partner with external recruiters and agencies to support physician and clinical hiring efforts
- Post job vacancies and follow up on candidate submissions
- Schedule and coordinate onsite interviews and site visits
- Maintain consistent communication with candidates to ensure engagement and timely progression through the hiring process
- Oversee and process all recruitment-related bonuses, including but not limited to physician referral, employee referral and Stay & Thrive bonuses
Onboarding & Pre-Employment Management
- Initiate and manage all pre-employment and onboarding activities for new hires
- Partner with internal teams to ensure completion of all pre-employment requirements, including credentialing, and coordinate with candidates to obtain required documentation within established timelines
- Ensure and track the completion of all onboarding documentation and milestones prior to the start date.
- Monitor onboarding progress within HRIS (UKG) and related systems, ensuring accuracy and compliance
- Maintain and update new hire records, rosters, and tracking tools
- Verify completion of I-9 documentation and employment eligibility requirements
Process Coordination & Stakeholder Partnership
- Act as a liaison between Human Resources, physician recruitment, external agencies, and operational leadership (e.g., Regional Operations Managers)
- Coordinate with internal stakeholders to ensure all logistics are in place for new hires’ first day
- Monitor start dates and conduct check-ins with candidates leading up to onboarding
- Ensure all first-day readiness requirements are met
- Provide guidance and support to candidates throughout the onboarding process, ensuring a smooth and positive transition
- Maintain a high level of responsiveness and professionalism in all communications
- Additional duties as required
Required Qualifications:
- Bachelor’s degree required
- 3 years of recruiting experience, preferably supporting clinical or physician hiring
- Strong time management and organizational skills with the ability to manage multiple priorities
- Excellent verbal and written communication skills
- High level of attention to detail and follow-through
- Experience with HRIS systems
- Ability to work flexible hours, including evenings, to accommodate candidate availability
- Must be available to travel
Work Schedule:
- Monday - Friday
Salary Range:
- $80,000 to $85,000 commensurate with experience
Benefits:
We aim to take care of our teammates the same way we take care of our patients. All SightMD employees receive the following benefits:
- Medical/Dental/Vision Insurance
- Prescription Drug Coverage
- Company Paid Term Life Insurance & Long-Term Disability
- Supplemental Insurance Benefits
- Employee Assistance Program (EAP)
- Retirement Plan - 401(k)
- Paid Time Off (PTO)
- Paid Holidays
- Career Development Programs
* All benefits are subject to eligibility requirements.
Equal Employment Opportunity Statement:
SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at peopleservices@sightgrowthpartners.com
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Salary : $80,000 - $85,000