Experiential Learning Coordinator - Siena University

The Experiential Learning (EL) Coordinator will provide administrative support for the Division of Experiential Learning which includes the Center for Academic Community Engagement (ACE), The MacDonnell Career and Internship Center (TMCIC), the Center for International Programs, and the Center for Undergraduate Research and Creative Activity (CURCA).

The EL Coordinator will be the point of contact for current and prospective students and their families and the campus community interested in learning more about experiential learning opportunities at Siena. The Coordinator will be tasked with administrative processes across the division such as managing purchase orders, event planning, data entry functions, mailings, overseeing budgets, accounts payable, and student payroll processes, clerical support and other office duties as required.

The EL Coordinator will also work with the EL Senior Management team to support division-wide initiatives which may include representing the EL Division at campus-wide events (Admissions, communications with prospective students and their families, and other marketing opportunities).

Main Responsibilities:

• Administrative Support: Provide administrative support for the EL Division, including: managing the EL division general email accounts; maintaining calendars and scheduling meetings; coordinating mail merges and mass notifications; assisting with reporting requirements; preparing and processing documents; ordering, organizing, and storing office supplies.
• Communications: Serve as a key point of contact for students, parents, staff, and faculty seeking information about experiential learning programming at Siena and how these initiatives enhance the Siena student experience. Respond to inquiries over the phone, via email, and in-person. Assist with social media campaigns and website updates.
• Event Management: Reserve, manage, confirm, and track all room reservations, catering and technology needs, and event related transportation needs.
• Database Management: Perform various data entry functions including Banner 9, Basecamp, Google databases, and others.
• Budget Assistance: Process all invoices, billing, check requests, purchase orders, expense reports, stipends, deposits, petty cash management, credit card requests, and work-study payroll. Manage, reconcile, and audit all budgets.
• Office Functions: Manage work orders, print shop orders, facilities, etc.
• Marketing Support: Support EL Division team to prepare, update, and maintain division publications and social media accounts (Daily Digest, Instagram, etc).
• Assist EL Division Senior Management Team on projects as assigned.

Minimum Qualifications:

• Associate's degree
• At least 1 year of administrative support experience in a client-facing, service-oriented office environment
• Strong communication skills and tact to effectively and responsibly interact with internal and external constituencies.
• Competent in Google suite (Docs, sheets, slides, etc).
• Proven budget and organization skills.
• Self-motivation and creativity to effectively manage and implement multiple projects simultaneously and the ability to thrive in a dynamic, fast-paced environment.

Preferred Qualifications:

• Bachelor's degree
• Familiarity with Banner 9
• Curiosity and interest to learn about the benefits of including experiential learning opportunities in the undergraduate journey

Pay Rate: $21.41 per hour

• The hiring pay rate above represents the University's good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law.

Siena University offers a generous benefit package to eligible full-time employees. The highlights include:

• Retirement plan contribution equal to 10% of compensation (as defined under the plan) after meeting the plan's eligibility requirements
• Tuition reimbursement and exchange opportunities for eligible employees, spouses, and dependents
• Health, dental and vision insurance
• Eligible University employees enjoy a work schedule that includes half-day Fridays in the summer and an expansive holiday schedule, including up to two weeks off during winter break
• Other perks currently include complimentary breakfast Thursdays in the dining hall, access to University community lectures and productions, complimentary University gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more.

Siena University is a Franciscan and Catholic institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission.

Siena cares for and values each member of its workforce and actively supports upward mobility. We are a community of Siena Saints, and as we often say, the world needs more Saints!

Siena University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.