Office Manager

Summary

Sidley’s Century City Office is seeking a strong office manager that is able to work harmoniously with multiple levels of personnel to provide excellent resources and support to our lawyers, business professionals and clients while overseeing the day-to-day operations of the office.  The office manager works to provide functional and thoughtful leadership, ensures operational excellence, creates an inclusive and creative office culture and demonstrates an ability to support the multi-faceted needs of the lawyers, business professionals and office. 

In partnership with the West Coast Director of Administration (DOA), the Office Managing Partner (OMP), and firmwide, regional and local management, the office manager has responsibility to supervise and/or support business professionals, office operations, coordinate office activities and social events and has responsibility for  overseeing facilities functions including leasehold improvements, space planning, and coordination of internal and external moves.

The office manager should exhibit excellent interpersonal, written and verbal communication skills and demonstrate an ability to work independently, exercise good judgment, sophisticated reasoning, strategic thinking and a holistic approach to personnel and operations.

Duties and Responsibilities

• Finance and Accounting: Responsible for coordination of certain daily accounting functions, including but not limited to operational invoicing, reconciliation of catering and facilities billing, preparation and monitoring of budget for the Century City office and oversight of compliance with local time entry and billing deadlines. 
• Firmwide Support: Works to support firmwide needs on the local level by coordinating office business professionals and functions, including, but not limited to regional resource sharing, participation in departmental meetings, participation in new hire training and coordination of local marketing and recruiting events.
• Facilities: Manages facilities functions (reception, catering, conference center, furnishings, maintenance/repairs, office services and supplies), communicates effectively with vendor resources, including but not limited to landlord/property manager/engineer in lease, sublease and building operations matters.  Has experience managing the design, build-out and moves related to new office space.
• Regional Management: Works with regional management to maintain adequate business professional levels of secretarial, paralegal and project support, billing, IT and local office business professionals.  Meets regularly with local and regional department managers to help facilitate communications among business professionals. Responsible for maintaining and improving morale, make recommendations to resolve problems and ensures business professionals maintain quality production of work.
• Supervisory: Supervises local non-legal business professionals, including recommendations for staffing levels, performance evaluations, performance counseling, work allocation and problem resolution.  Demonstrates the ability to aide in developing personnel and promote excellence through training, team meetings and clear direction. Supervises daily functions of on-site outsourced personnel. Works collaboratively with regional and firmwide management to coordinate administrative functions and has an appropriate working knowledge of technology infrastructure and event planning.  Possesses leadership skills with the capacity to motivate and guide a team.
• Client relations: Foster positive client relationships by addressing inquiries, coordinating meetings, and ensuring exceptional client service standards are maintained.
• Miscellaneous: Performs miscellaneous job duties as needed for support of the office, region and firm.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below.  The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.  If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources). 

Education and/or Experience: 

Required:

• Minimum of 5 years’ leadership experience in office management in the legal, professional services or large enterprise context.
• Bachelor’s degree

Other Skills and Abilities:

The following will also be required of a  successful candidate:

• Work harmoniously and effectively with others
• Preserve confidentiality and exercise discretion
• Work under pressure
• Manage multiple projects with competing deadlines and priorities and attention to detail
• Present strong written, verbal and interpersonal communication skills
• Provide analytical and problem-solving skills
• Exercise strong judgment

Sidley Austin LLP is an Equal Opportunity Employer

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Salary : $200,000 - $265,000