What are the responsibilities and job description for the Executive Assistant position at Shynable Digital?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Company President. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting our leadership in achieving their goals.
Responsibilities
- Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Serve as the first point of contact for visitors and clients at the front desk, providing excellent customer service.
- Handle clerical duties such as filing, data entry, and maintaining office supplies.
- Operate phone systems to manage incoming calls and messages effectively.
- Provide executive administrative support by preparing reports, presentations, and correspondence.
- Utilize QuickBooks for basic accounting tasks and financial record keeping.
- Proofread documents for accuracy and clarity before distribution.
- Assist with special projects as needed and perform other related duties to ensure efficient office operations.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with QuickBooks is preferred but not mandatory.
- Strong customer service skills with a professional demeanor.
- Excellent calendar management skills with the ability to prioritize tasks effectively.
- Strong organizational skills with attention to detail and accuracy in all work produced.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
If you are a motivated individual who thrives in a fast-paced environment and is looking to contribute to a dynamic team, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $36,000.00 - $60,000.00 per year
Ability to Commute:
- Missoula, MT 59803 (Required)
Ability to Relocate:
- Missoula, MT 59803: Relocate before starting work (Required)
Work Location: In person
Salary : $36,000 - $60,000