Legal Administrative Assistant - Litigation

The Legal Administrative Assistant will provide general office support for our Litigation & Disputes attorneys and paralegals. This will include maintaining and organizing files, managing appointments and calendaring deadlines, proofreading and formatting documents, and utilizing case management software to keep cases organized. Our ideal candidate will be a self-starter with 2 years of litigation administrative experience and a drive to succeed.

Where You'll Work

The Legal Administrative Assistant role is an hourly non-exempt position and will work full-time at our Tampa, Florida office.

What You'll Do

• Assist attorneys in organizing and managing case files, including maintaining document databases and electronic records.
• E-filing in federal, state and local courts.
• Proofread and format legal documents including routine pleadings and motions, affidavits, and interrogatories, files motions and pleadings according to judicial procedures.
• Maintain calendars for attorneys and paralegals, including scheduling appointments and calendaring all relevant deadlines.
• Process invoices, reimbursements, check requests, and conflict checks as needed.
• Prepare engagement letters, memos and other relevant documentation.
• Communicate directly with clients via email and/or phone.
• Record attorney time in iTimekeep system.
• Answer incoming calls and route as appropriate.

What We’re Looking For

• Minimum of high school diploma required.
• 2 years of litigation administrative experience required.
• Highly organized with strong attention to detail.
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines.
• Excellent written and verbal communication skills as well as analytical, problem solving and decision-making skills.

Who We Are

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

Physical Requirements

• Sitting position, static for up to one-half hour at a time, up to six hours per day.
• Standing and walking regularly, up to two hours per day.
• Lifting and carrying up to 20 pounds occasionally.
• Bends and stoops occasionally, up to one-half hour per day.

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

Notice to Recruiters: We are not accepting outside recruiter applications for this position. If you have any questions, please contact Colleen Miller, Director of Recruitment at cmmiller@shumaker.com. Kindly do not contact attorneys or other employees directly.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.