Administrative Assistant

Our Construction company is seeking an organized construction administrative assistant to support our project site with clerical and administrative tasks. The ideal candidate will have great computer, communication, and time management skills. Previous experience in the industry is helpful, but not required.

Construction Administrative Assistant Responsibilities:

• Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
• Answer incoming phone calls and respond to emails in a professional way
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
• Submit building permit applications and related documentation
• Submit WPS applications and Digger's hotline
• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
• Assist in requesting and tracking pre-qualification documents from subcontractors and suppliers.
• Compile, copy, sort, process and maintain documents - Keep electronic and hardcopy files up-to-date for multiple projects.
• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
• Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism.
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction.
• Create and allocate expense reports
• Plan, organize and manage calendars
• Update contact lists
• Assist office personnel with various duties/project needs
• Maintain office supplies
• Assist other Admins when needed/Cover for other Admins in their absence

Construction Administrative Assistant Qualifications:

• High school diploma or GED is preferred
• 3 years of experience of administrative experience is preferred
• Familiarity with the construction industry is desired, but not required
• Excellent time management, organization, and communication skills are needed
• Computer Skills – excellent computer skills required. Proficiency in Microsoft Word, Outlook and Excel, Adobe Acrobat and other specific applications.
• Effective communication skills both verbally and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
• Must be a forward thinker with good preplanning skills.
• Effective problem-solving skills.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities/M/F

Job Type: Full-time

Pay: From $15.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Birmingham, AL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant (Required)

Work Location: One location