PART TIME SEASONAL Administrative Assistant

Job Details / Description

We are seeking a PART TIME SEASONAL Administrative Assistant. This part-time seasonal position reports to the Administrative Director and requires extensive phone work and administrative support in a seasonally fast-paced office environment. We are a team centered around our core values: passionate about creating value, are genuine & authentic, seek to exceed expectations, exhibit grace under fire, are trustworthy, and always spirited and fun. The ideal candidate will reflect and exemplify these core values.

A qualified candidate must be customer service oriented, professional, organized, enthusiastic, punctual, flexible, a team player, personable, and thrive on a being a part of a productive team. Skills that are required include: customer service, interpersonal skills, project management, and office experience. Proficiency in Windows, Microsoft 365 and general computer literacy are a must. Additional knowledge of website editing strongly advised.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Provides secondary phone coverage, answering and directing incoming calls when the primary receptionist is unavailable.
• Support and maintain online exhibitor kit, troubleshoot issues, assist with mailing/emailing access information to exhibitors.
• Perform various administrative tasks such as email and phone reminders to exhibitors to create accounts and meet deadlines.
• Collect and assist exhibitors with securing correct proof of general liability insurance coverage.
• Provide general administrative and event execution support such as printing and preparing credentials and paperwork transition to Show Office Managers.
• Assist patrons and answer exhibitor questions by having general knowledge of shows.
• Additional responsibilities as needed.

QUALIFICATIONS and/or EXPERIENCE:

• Previous experience with computers, customer service, and administrative support.
• Proficient in Office 365 Products to include Outlook, Teams, Word, and Excel; Experience working with website editing and a CRM is a plus; Comfortable learning new software and working with various office equipment.
• Physical Stamina: requires moderate physical exertion, including bending, kneeling, stooping and standing; some lifting and moving of heavy objects (up to 50 lbs) with assistance.
• Ability to work independently on tasks, collaborate with a team, manage deadlines and be confident under pressure
• Strong organizational skills and detail oriented to manage tasks and work with multiple people.
• Excellent interpersonal as well as written and verbal communication skills

BENEFITS/PERKS:

• Part Time (Mon, Wed & Fri – preferred 10am-5pm schedule) – potential for additional hours during show weeks upon mutual agreement
• Seasonal Position to run through March 31, 2027
• FREE Movies and Discounted Food & Beverage through sister company, Studio C
• Compensation is based on experience and qualifications
• Equal Opportunity Employer

Interested candidates should apply here:

https://recruitingbypaycor.com/career/JobIntroduction.action?clientId=8a7883d08bd4f76e018c36958412234f&id=8a7885aca0abfc6901a0b05688961aa1&source=&lang=en