Accounting Assistant/Office Manager

Office Manager (Manufacturing)

Who We Are

We’re a hardworking manufacturing team that takes pride in building great products and doing right by our customers. Behind every smooth production day is a rock-solid front office and that’s where you come in.

The Role in a Nutshell

We’re looking for an Office Manager who loves keeping things organized, accurate, and running like a well-oiled machine. You’ll be the friendly first face customers see, the calm voice on the phone, and the go-to person who keeps our money moving in the right direction.

If you enjoy numbers and people, can bounce between tasks without breaking a sweat, and take pride in a job done right, you’ll fit right in.

QuickBooks experience is a must. ERP experience is a big plus!

What You’ll Be Doing (aka your daily wins)

Accounting & Money Flow

• Run Accounts Receivable like a pro: send invoices, post payments, keep aging clean, and follow up when needed.
• Manage Accounts Payable: enter bills, track due dates, and prep payments with accuracy.
• Handle reconciliations (bank, credit cards, AR/AP) to keep everything balanced and tidy.
• Make daily deposits and ensure every dollar lands where it should.
• Keep our books sharp in QuickBooks and help support month-end close.
• Pull simple reports for leadership (AR aging, AP status, deposits, etc.).

Front Desk & Customer Support

• Answer and direct calls with a helpful, can-do attitude.
• Greet customers, vendors, and visitors — you’re the welcome committee!
• Take payments in person and over the phone, post them correctly, and provide receipts.
• Support customer service and sales with account/order questions when needed.

Office Coordination & Admin Support

• Keep files organized and easy to find (because chaos is not the vibe).
• Manage mail, deliveries, and supplies so the office stays stocked and ready.
• Help leadership team members with admin tasks as needed.
• Jump in to back up office duties during busy stretches or vacations.

What We’re Looking For

Must-Haves

• QuickBooks experience (required) confident with invoicing, AP, payment posting, and reporting.
• 2 years in office management, accounting/admin, or similar role (manufacturing experience is a plus).
• Solid AR/AP understanding, deposits, and reconciliations.
• Strong attention to detail — you catch what others miss.
• Friendly, professional communication style (on the phone and face-to-face).
• Comfortable with Microsoft Office (Excel, Outlook, Word).

Bonus Points For

• ERP system experience (highly preferred).
• Experience in a manufacturing office with POs, work orders, or inventory-related paperwork.
• Light payroll or HR admin experience.

You’ll Thrive Here If You…

• Love staying organized and keeping things accurate.
• Enjoy helping people and solving little problems before they become big ones.
• Can shift gears quickly — mornings might be invoices, afternoons might be walk-in customers.
• Bring a steady, positive energy to the team.
• Take pride in being dependable and trusted.