HR and Housing Coordinator

The HR and Housing Coordinator will assist the Director of Human Resources in routine administrative tasks related to payroll, benefits, onboarding, and employee housing.  At the beginning of summer and winter hiring seasons, they will facilitate a smooth and welcoming experience for employees moving into or transferring employee housing. Under guidance of the Director of Human Resources, the HR & Housing Coordinator will be responsible for a range of administrative and operational tasks.

Human Resources Tasks and Responsibilities

• Maintain employee records in both HR software and paper files.
• Assist in onboarding new employees by preparing and reviewing paperwork.
• Communicate with employees and managers in courteous and professional manner regarding any outstanding items.
• Support in translation of materials and interpretation of conversations between English and Spanish.
• Prepare employee communications about upcoming events and trainings.

Housing Tasks and Responsibilities

• Administrative Tasks
  • Prepare subleases, payroll deduction authorizations, and housing rules and expectations for individual tenants.  Push documents to tenants through HR software and follow up as necessary to ensure agreements are accepted prior to moving in.
  • Maintain or create “Information Sheet” for individual properties describing important details such as utilities to be charged, parking rules, trash schedule, internet vendors and passwords, expectations for snow removal etc.
  • Manage communication between landlord and tenant.  Follow up to ensure questions are answered and communicated to all parties on a timely basis.
  • Schedule vendors to perform maintenance or routine cleanings.
  • Update and maintain housing deductions in payroll.
• Operational Task
  • Visit each property to inventory Club owned furniture.  With HR, prepare list of required furniture or other amenities for each property.
  • Prepare list of required maintenance at each property.  Coordinate and communicate schedule of service with 3^rd parties and tenants.
  • Source and oversee installation of furniture and amenities.
  • Visit properties as needed to facilitate moving in.
  • Coordinate with HR and Department Heads to prepare and deliver “Welcome Bags” for incoming tenants. 
• Schedule
  • Flexible part-time schedule of approximately 20 hours per week will be created in consultation with Director of Human Resources.   Additional hours will be available seasonally to facilitate housing turnover.

Requirements

• Excellent written and verbal communication skills in both English and Spanish
• Working Knowledge of MS Office Products including Excel and PowerPoint
• Prior experience in Human Resources, Building Management, or an administrative role
• Discretion regarding confidential information
• High School Degree (College Degree Preferred)

Salary : $30 - $40