Executive Assistant

Position Summary

We are seeking an organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to executive leadership within our Healthcare organization. This role requires exceptional organizational skills, professionalism, discretion, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant will manage complex calendars, coordinate meetings and travel, prepare reports and correspondence, and serve as a trusted partner to leadership while helping ensure the efficient operation of the office.

The ideal candidate is detail-oriented, adaptable, and thrives in an environment where priorities can shift quickly. They possess excellent communication skills, strong business judgment, and the ability to maintain confidentiality with sensitive information.

Key Responsibilities

• Manage complex calendars, appointments, meetings, and scheduling priorities.
• Coordinate travel arrangements as needed, itineraries, accommodations, and expense reporting.
• Prepare, edit, and proofread correspondence, presentations, reports, and other business documents.
• Screen and prioritize phone calls, emails, and other communications.
• Organize meetings by preparing agendas, materials, meeting notes, and follow-up action items.
• Serve as a liaison between executive leadership and internal departments, external partners, and vendors.
• Coordinate confidential projects and administrative initiatives with accuracy and discretion.
• Maintain organized electronic and physical filing systems.
• Track deadlines, deliverables, and key projects to ensure timely completion.
• Assist with event coordination, executive meetings, and company functions as needed.
• Process invoices, expense reports, purchase requests, and other administrative documentation.
• Support office operations by assisting with special projects and other administrative duties as assigned.

Qualifications

• 5–7 years of experience supporting senior executives or leadership teams.
• Associate's degree preferred; equivalent experience will be considered.
• Healthcare experience preferred.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational, time management, and problem-solving abilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.
• Ability to work independently while collaborating effectively across departments.
• Strong interpersonal skills and a customer-service mindset.

Physical Requirements

• Prolonged periods of sitting and computer use.
• Ability to occasionally lift up to 20 pounds.
• Ability to move throughout an office environment as needed.

Pay: From $70,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• What is your desired salary?

Work Location: In person

Salary : $70,000