What are the responsibilities and job description for the Administrative Assistant / Accounting Specialist position at Shield of Armor Safety?
Company Description Shield of Armor Safety is a comprehensive safety and risk management firm headquartered in Lacey, Washington, serving organizations across diverse industries nationwide. The company partners with clients to build safety-focused cultures, emphasizing leadership behaviors that protect teams and minimize risk. Core services include workplace safety and risk management, claims management, safety training, and jobsite safety management to keep projects compliant and incident-free. Shield of Armor Safety also operates a full-service apparel and print shop, offering high-visibility garments, safety apparel, and branded company stores at competitive pricing. The team is committed to long-term partnerships, treating each client’s safety mission as its own.
Role Description This is a full-time, on-site Administrative Assistant / Accounting Specialist role based in Olympia, WA. The role supports daily office operations, including scheduling, document preparation, filing, and managing correspondence with clients, vendors, and internal team members. Responsibilities include handling accounts payable and receivable, processing invoices, reconciling expense reports, and assisting with basic bookkeeping tasks under the guidance of senior accounting staff. The Administrative Assistant / Accounting Specialist will maintain organized records, update databases and spreadsheets, and prepare reports related to financial activities and safety program documentation. The role also supports project coordination, helps with order processing for the apparel and print shop, and collaborates closely with leadership to ensure efficient, accurate administrative and accounting workflows.
Qualifications
Role Description This is a full-time, on-site Administrative Assistant / Accounting Specialist role based in Olympia, WA. The role supports daily office operations, including scheduling, document preparation, filing, and managing correspondence with clients, vendors, and internal team members. Responsibilities include handling accounts payable and receivable, processing invoices, reconciling expense reports, and assisting with basic bookkeeping tasks under the guidance of senior accounting staff. The Administrative Assistant / Accounting Specialist will maintain organized records, update databases and spreadsheets, and prepare reports related to financial activities and safety program documentation. The role also supports project coordination, helps with order processing for the apparel and print shop, and collaborates closely with leadership to ensure efficient, accurate administrative and accounting workflows.
Qualifications
- Strong administrative skills, including scheduling, document management, data entry, and general office coordination.
- Foundational accounting skills, such as accounts payable/receivable, invoice processing, and basic bookkeeping or reconciliations.
- Proficiency with productivity tools and software (e.g., MS Office or Google Workspace, spreadsheets, and database or accounting systems).
- Effective written and verbal communication skills for interacting with clients, vendors, and internal stakeholders.
- Attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines in a fast-paced environment.
- Ability to work on-site in Olympia, WA, collaborate with cross-functional teams, and maintain a professional, customer-focused demeanor.
- Prior experience in administrative support, accounting, or office management; experience in safety, construction, or related industries is a plus.
- High school diploma or equivalent required; additional coursework or a degree in business, accounting, or a related field is beneficial.