Staff Contracts Administrator (R3799)

Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With offices in San Diego, Dallas, Washington, D.C., Boston, Abu Dhabi (UAE), Kyiv (Ukraine), and Melbourne (Australia), Shield AI’s technology actively supports U.S. and allied operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X and Instagram.

Job Description:

We are seeking a detail-oriented and highly motivated Staff Contracts Administrator to join our team supporting defense contracting operations. In this role, you will be responsible for the preparation, negotiation, and management of contracts to ensure compliance with federal regulations and company policies. This position requires an individual with strong knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other relevant regulations.

Projects you might work on:

• Helping the business development team drive customer growth by working to execute both new and existing contracts.
• Drafting Memorandums of Understanding, Teaming Agreements, Statements of Work and Requests for Proposals.
• Administration of large contracts and assisting in key negotiations.
• Proving support to supply chain by guiding and drafting terms and conditions for subcontracts and suppliers.
• Collaboration with internal teams to align transactions with Shield AI strategic objectives
• Alert Counsel when identifying risks and compliance with various regulations.
  
  

What you'll do:

• Prepare, review, and negotiate contracts, subcontracts, and other agreements to ensure compliance with legal and regulatory requirements.
• Administer government contracts, including monitoring performance, ensuring compliance, and managing modifications or amendments.
• Analyze contract terms and conditions to identify risks and recommend mitigating strategies.
• Serve as the primary point of contact for contractual matters with clients, subcontractors, and internal stakeholders.
• Ensure timely and accurate reporting and documentation of contract-related activities.
• Collaborate with legal, finance, and project teams to address contractual issues and resolve disputes.
• Monitor and ensure compliance with FAR, DFARS, ITAR, and other applicable regulations.
• Understanding of and ability to identify and assert appropriate data rights in technical data or computer software.
• Support proposal development, including preparing relevant contract documentation and other supporting documents necessary for submitting a compliant proposal.
• Maintain organized records of all contract-related documentation.
  
  

Required qualifications:

• Bachelor’s degree in Business Administration, Contracts Management, or a related field.
• 4-7 years of experience in contracts administration, preferably in a defense contracting environment providing cradle-to-grave contract administration support for CPAF, CPFF, CPFF LOE, FFP and T&M government contracts.
• Strong knowledge of FAR, DFARS, ITAR, and government procurement processes.
• Experience negotiating terms and conditions and managing government contracts.
• Exceptional organizational skills and attention to detail.
• Ability to work independently as well as support multiple stakeholders in a rapid pace environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• US citizenship is required with an active Top-Secret Clearance.
  
  

Preferred qualifications:

• Masters Degree in Business Administration or a related field
• Certification in Contracts Management (e.g., CPCM, CFCM, or similar)
• Experience with software development contracts and software licensing instruments
  
  

#LD

Full-time regular employee offer package:

Pay within range listed Bonus Benefits Equity

Temporary employee offer package:

Pay within range listed above temporary benefits package (applicable after 60 days of employment)

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.

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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.