What are the responsibilities and job description for the Bookkeeper and Assistant Office Manager position at Shepherd of the Valley Catholic Church?
Job Summary: We are seeking a highly organized and detail-oriented Assistant Office Manager with bookkeeping experience to join our team. The ideal candidate will assist in the smooth day-to-day operation of the office, providing administrative support and managing key financial tasks. This role requires a proactive, resourceful, and efficient individual who is skilled at multitasking, bookkeeping, and general office management. Living knowledge of the Catholic Faith and Catechism. English/Spanish ideal.
Key Responsibilities:
Office Management:
- Assist the Office Manager in overseeing daily office operations to ensure a well-functioning and efficient work environment.
- Assist managing office supplies, inventory, and equipment maintenance.
- Assist coordination with vendors, service providers, and external stakeholders as needed.
- Ensure compliance with Diocesan and Church policies and procedures.
- Assist organizing and maintenance of filing systems, both electronic and physical.
- Assist with scheduling meetings, managing calendars, and coordinating travel arrangements.
Bookkeeping:
- Maintain accurate and up-to-date financial records, including data entry and reconciliation of accounts.
- Process invoices, purchase orders, and payments in a timely manner.
- Manage accounts payable and accounts receivable.
- Prepare financial reports, balance sheets, and statements for review by the Office Manager or upper management.
- Assist with budgeting, forecasting, and financial planning as needed.
- Work closely with external accountants and auditors during tax season and audits.
Administrative Support:
- Handle phone calls, emails, and correspondence in a professional and timely manner.
- Greet and assist visitors and parishoners, ensuring a positive experience.
- Prepare and distribute memos, reports, and other communications.
- Assist in organizing company events, meetings, and conferences.
Qualifications:
- Proven experience as an office manager, administrative assistant, or similar role.
- Proficiency in bookkeeping and accounting practices, with hands-on experience in QuickBooks.
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, Power Point, etc.).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- High attention to detail and problem-solving skills.
- Experience with payroll, tax filing, and budgeting is a plus.
- Living knowledge of the Catholic Faith and Catechism.
Education and Experience:
- Bachelor’s degree in business administration, accounting, or related field preferred.
- At least 2-3 years of experience in a front office environment and bookkeeping, preferred.
Compensation and Benefits:
- $16.40 - $24.40/hr, based on experience.
- Health, dental, and vision insurance, Retirement Plan 403(b) eligible.
- Paid time off and holidays.
To Apply:
Please submit your resume and a cover letter to: skwebuza@archdpdx.org
Job Types: Full-time, Part-time
Pay: $16.40 - $24.40 per hour
Benefits:
- 403(b)
- 403(b) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Central Point, OR 97502 (Required)
Ability to Relocate:
- Central Point, OR 97502: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $24