What are the responsibilities and job description for the Accounts Payable Specialist position at SHENANDOAH GENERAL CNSTR?
About Us
Since 1976, Shenandoah has been a trusted leader in the trenchless construction industry, combining decades of experience with cutting-edge technology to deliver turnkey solutions. Our extensive fleet—including hydraulic cleaning trucks, video inspection units, test and seal equipment, and heavy machinery—allows us to manage projects of any size, backed by a skilled team of managers, estimators, and superintendents. We are equipped to mobilize crews beyond our target area to provide reliable, efficient service wherever it’s needed.
For over 40 years, we have partnered with our customers to extend the life of their infrastructure, maximize budgets, and implement strategic maintenance and rehabilitation programs. By staying at the forefront of industry-changing technologies, Shenandoah ensures every project is completed safely, efficiently, and to the highest standards, delivering long-term value and peace of mind to our clients.
Position Overview
We are currently seeking a highly organized and detail-oriented Accounts Payable Specialist to join our Corporate Office in Boca Raton, FL. This role supports our accounting team in processing financial data, managing vendor records, and assisting with both accounts payable and receivable tasks. The ideal candidate is proactive, dependable, and eager to grow within a collaborative office environment.
What You'll Do
- Assist with day-to-day accounts payable functions
- Provide support to accounts receivable as needed
- Maintain and update spreadsheets for tracking and reporting (including pivot tables in Excel)
- Set up and maintain vendor profiles and documentation
- Monitor and manage multiple AP email inboxes
- Scan and organize incoming invoices into digital folders
- Accurately enter invoices with proper GL coding
- Retrieve and reconcile vendor statements monthly
- Prepare and issue Release of Liens to vendors
- Perform other administrative or accounting duties as assigned
Required Qualifications
- High school diploma or GED required
- 1–2 years of accounting, bookkeeping, or administrative experience preferred
- Strong organizational and time-management skills
- High attention to detail and accuracy in data entry
- Ability to work independently and as part of a team
- Proficient in Microsoft Excel, Outlook, and Adobe PDF
- Experience with Sage and/or TimberScan is a plus
- Excellent communication and follow-up skills
- Professional demeanor and strong work ethic
- Must be able to work on-site in Boca Raton, FL (this position is not remote or hybrid)
Perks of the Job
- Weekly Pay
- 401(k) Company Match
- Comprehensive Medical, Dental, and Vision Insurance
- Company-paid life insurance
- Paid Time Off (PTO)
- Opportunities for career advancement and professional growth
Shenandoah is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workforce.