What are the responsibilities and job description for the Secretary to the Assistant Superintendent of Administrative Services position at Sheldon Independent School District?
- High school diploma or GED required
- Associate degree preferred
- Strong organizational and time-management skills
- Ability to maintain strict confidentiality
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, Google Workspace, and district systems
- Ability to prioritize multiple assignments and meet deadlines
- Knowledge of school district administrative processes preferred
- Knowledge of budgetary responsibilities
- Ability to multitask and prioritize in a fast-paced environment
- High level of discretion and attention to detail
- Minimum three (3) years of secretarial or executive administrative support experience preferred
- Experience supporting senior leadership or cabinet-level administrators strongly preferred
- Provide direct administrative support to the Assistant Superintendent including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence
- Prepare agendas, reports, presentations, and official district communications
- Screen phone calls, visitors, and requests to ensure timely and appropriate responses
- Maintain organized filing systems and departmental records
- Compile, analyze, and organize data to support decision-making and reporting needs.
- Coordinate meetings, including preparing agendas, gathering materials, and documenting meeting notes and action items.
- Track deadlines and follow up on assignments to ensure timely completion of projects and initiatives.
- Assist in the development and monitoring of departmental reports, ensuring accuracy and consistency.
- Anticipate the needs of the supervisor and proactively address administrative and operational tasks.
- Support special projects and initiatives by conducting research, preparing summaries, and coordinating deliverables.
- Support coordination and communication between Administrative Services departments including Technology, Security Operations Management, Federal Programs, Human Resources, and Benefits.
- Assist with tracking departmental initiatives, timelines, grant deadlines, and compliance requirements
- Coordinate logistics for trainings, leadership meetings, and district operational planning sessions
- Maintain confidential records related to personnel matters, grants, technology initiatives, and compliance documentation
- Assist with preparation and submission of reports, board agenda items, and supporting documentation
- Process purchase orders, invoices, budget documentation, and grant-related paperwork
- Assist with monitoring departmental expenditures and maintaining accurate financial records
- Serve as liaison between the Assistant Superintendent's office and campus administrators, district staff, vendors, and community stakeholders
- Provide professional assistance and timely follow-up on inquiries
- Oversee daily office operations and ensure efficiency
- Order supplies and manage departmental resources
- Perform additional duties as assigned by the Assistant Superintendent or designee
- Support district strategic initiatives related to equity, compliance, accountability, and continuous improvement
- Handle sensitive information with a high level of discretion
- Demonstrate professionalism in all interactions and communications
- Maintain a professional and welcoming office environment
- Salary is commensurate with experience
- Minimum Salary $41,114
- Works 226-day Contract
- Please note that this role requires in-person attendance and is not eligible for remote work.
JobID: 698
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
4/2/2026
4/2/2026
Location:
Network Operations Center
Network Operations Center
Primary Purpose:
Provide high-level confidential administrative and secretarial support to the Assistant Superintendent of Administrative Services. Coordinate departmental operations, manage executive communications, and support efficient workflow across administrative service functions including Human Resources, Benefits, Technology, Federal Programs, Security & Operations Management, and district operational initiatives. This position is critical to ensure the Assistant Superintendent can focus on strategic leadership by managing operational, communication, and administrative tasks efficiently.
Qualifications:
Education / Certification
Special Knowledge / Skills
Experience:
Major Responsibilities and Duties:
Executive Administrative Support
Departmental Coordination
Confidential Records and Compliance
Financial and Operational Support
Customer Service and Communication
Office Management
Other Duties
Confidentiality & Professionalism
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Frequent districtwide travel; occasional statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Sheldon ISD will accept applications for this position through April 7, 2026. After this date, applications will continue to be accepted in the event a suitable candidate is not identified. If no viable candidate is selected from the initial applicant pool, applications submitted after April 7th will be reviewed in five-day intervals until a candidate is recommended for hire
Salary : $41,114