Deeds Processing Clerk

Position Summary

Responsible for the examination, processing and proper indexing of all deeds and related documents in the Assessor’s Office.

Salary: $40,501.50 (Annually)

Minimum Qualifications

• Four (4) years of experience interpreting legal documents; AND
• High school diploma or possess a GED; OR
• Two (2) years of experience interpreting legal documents; and two (2) years of college study (60 semester hours or 72 quarter hours).
• PROOF OF EDUCATION; TRAINING; AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Communicates with lawyers, title companies, and the general public concerning their needs as pertaining to the Assessor’s Office.
• Examines, reviews, and interprets legal documents to determine the proper fees and taxes to be collected and that all statutory requirements are met under the law.
• Verifies the work of others and make corrections when needed.
• Uses all indexes such as grantee and grantor to locate and find documents as needed for information and copying.
• Uses document and microfilm scanner to produce digital images.
• Makes recommendations for changes in operating procedures.
• Responsible for training new employees.
• Enters remittance received for final reconciliation of fees required.
• Performs data entry of documents to ensure efficient collection, storage, and organization used to create a searchable database with multiple search options.
• Provides customer service including guidance, instruction, and advice on the use of equipment i.e. microfiche, computer, indexes, etc.
• Performs other related duties as required or directed.

KSAs

• Ability to interpret legal documents to determine pertinent information for indexing and calculating fees and taxes.
• Ability to use all indexes such as grantor and grantee and find documents as needed for information and copying.
• Knowledge of various legal instruments issued by the Court.
• Must have good organization and communication skills.
• Ability to use a computer.
• Ability to deal with the public with courtesy and tact.
• Heavy lifting occasionally required.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer 

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.