What are the responsibilities and job description for the Legal Assistant position at Sheets, Childs and Sandre, PLLC?
Sheets, Childs & Sandre PLLC, a municipal, real estate and condemnation law firm, is seeking a Real Estate Legal Assistant to support the primary real estate and right-of-way project manager and attorney team in a fast-paced, deadline-driven environment. This role is ideal for someone highly organized, detail-oriented, and experienced in property acquisition or general real estate support.
Responsibilities
Real Estate & Right of Way Project Support
- Open and maintain new project and matter files
- Create and organize electronic and physical project files and document file sharing links
- Maintain project spreadsheets and tracking logs
- Request, receive, review, update, distribute and track land surveys, title commitments, appraisals, and related project documents
- Review, draft, prepare, send required standard real estate purchase correspondence forms and enclosures
- Track statutory notice and response deadlines related to acquisition offers
- Assist with purchase negotiations and coordination between attorneys, appraisers, surveyors, title companies, and clients
- Assist with drafting contracts, deeds, easements, closing documents, and other real estate transaction related forms
- Coordinate execution and recording of legal documents
- Prepare and organize closing packages and acquisition documentation through title policy
- Maintain detailed project status spreadsheets, updates and communication logs through file closeout
Litigation & Legal Support
- Manage active condemnation readiness and procedural status tracking
- Draft condemnation litigation authorization and standard hearing form documents
- Schedule and coordinate expert witness/consultant preparation meetings
- Title commitment update and management
- Prepare hearing exhibits, binders, electronic display presentation and supporting documentation and attend hearings for support and management as requested
- Request and track standard hearing payment notice and deposit or delivery documents
- Maintain administrative hearing deadlines, participant notices, and calendaring for attorneys
- Coordinate service of process and track hearing deadlines through completion of administrative stage
- Organize and maintain administrative case files and supporting documentation
Administrative & Billing Responsibilities
- Enter and track billable time and client expenses
- Assist with web-based property tracking database system entry
- Assist with client public meeting agenda, payment, and document signature request submission process
- Maintain organized electronic records within the firm’s document management and billing systems
- Coordinate meetings, calls, and project-related communications
- Assist with document scanning, file management, and records organization
- Prepare reports, spreadsheets, and status summaries as requested
- Communicate professionally with clients, courts, vendors, title companies, and outside consultants
- Assist with Zoom, Teams, and WebEx hearing or meeting setup as needed
Qualifications
- 3–5 years of legal assistant, legal secretary, right of way, or real estate legal support experience preferred
- Right of way; condemnation, eminent domain, municipal law, or real estate experience strongly preferred
- Strong organizational, multitasking, and project coordination skills
- Ability to manage multiple deadlines and priorities in a fast-paced environment
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Experience with e-filing systems and legal practice management software preferred
- Ability to work independently while also collaborating effectively with attorneys and staff
Position Details
- Schedule: Monday–Friday, 8:00 AM – 5:00 PM
- Location: In-office (Round Rock, TX) with possible flex schedule following training
- Job Type: Full-time
Benefits
- Medical, dental, and vision insurance
- 401(k) with employer match
- Paid time off and holidays
This is an opportunity to join a dynamic legal team where you will contribute to the success of our clients' cases. We offer competitive compensation and benefits packages. If you meet the requirements above, we encourage you to apply by submitting your resume and cover letter.
Responses to post should be directed to:
Misty Breed
Office Manager
misty@scrrlaw.com