What are the responsibilities and job description for the Accounts Receivable Clerk position at Sheehan Family Companies?
Beechwood Sales and Service is a family owned and operated beer distribution company located near Milwaukee, Wisconsin. We represent the world’s best breweries including Anheuser-Busch, Diageo-Guinness, Sierra Nevada, New Glarus, and more. We are proud of our high level of service and commitment to our employees, which has earned us several recognitions as a Top Workplace by the Milwaukee Journal Sentinel. We offer an opportunity to work with world-class beer professionals in a vibrant and engaging environment. Beechwood provides industry leading benefits including competitive salaries, outstanding healthcare, a generous retirement package, paid vacation and holidays, career training, and opportunities for growth and development within our organization.
Beechwood Sales & Service is seeking a motivated and detail-oriented Accounts Receivable Clerk to support our accounting team. This role is responsible for maintaining customer accounts, resolving payment discrepancies, and ensuring timely and accurate processing of receivables. The ideal candidate is highly organized, comfortable working with large volumes of data, and able to communicate professionally and confidently with customers, even in challenging situations. This is a full time, onsite position located in New Berlin, WI.
Essential Job Functions:
- Manage customer and chain accounts, including invoicing, payments, disputes, account reconciliation, and overall account maintenance to ensure accurate and timely receivables.
- Create, maintain, and review spreadsheets, aging reports, and other A/R reporting tools to monitor account status and identify issues.
- Review aging and unmatched items to research short payments, missed payments, and posting errors, and communicate findings with proper documentation.
- Enter account adjustments, write-offs, NSF items, invoice corrections, and other necessary updates to maintain accurate customer balances.
- Maintain various A/R control lists and aging reports, including hold lists, missing items, over-60 accounts, and other status reports.
- Review non-delivery or hold accounts to determine payment status and coordinate updates with internal teams.
- Assist with annual compliance-related processes, such as license holds and required customer notifications.
- Handle phone calls and emails, navigate difficult or sensitive conversations professionally, explain account issues clearly, and work collaboratively to resolve problems efficiently.
Essential Job Requirements:
- Associates or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Strong Excel and spreadsheet skills.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple priorities in a deadline-driven environment.
Communication & Interpersonal Skills:
- Strong written and verbal communication skills.
- Ability to navigate difficult or sensitive conversations with customers in a professional, calm, and solutions-focused manner.
- Confidence in explaining account discrepancies, payment issues, and required documentation.
- Ability to build positive working relationships with both external customers and internal partners.
Why Join Us?
- Career development with in-house and on-the-job training
- 401K with company match profit sharing
- PTO paid holidays
- Platinum-level health coverage including medical, dental and vision insurance with low deductibles and low premium contributions
- Wellness benefits, tuition assistance, cell phone discounts
Sheehan Family Companies is an equal opportunity employer.