Purchasing Supervisor

Job Description

Division:                                  Finance

Facility:                                   LLC, Wholly owned by The Shawnee Tribe

Department:                           Procurement

FLSA:                                     Exempt/Salaried

Job Title:                                 Purchasing Supervisor

General Definition:                 The Purchasing Supervisor will lead the execution of supply chain strategies and the optimization of supply chain processes, systems, and tools across the organization. The incumbent will oversee Inventory Management helping drive supply chain efficiencies bringing significant value to the organization.

Supervision Received:             Accounting Manager

Supervision Exercised:           Warehouse Staff 

Essential Job Functions:

• Coordinate and direct all aspects of managing physical inventory. These aspects include but may not be limited to; labeling, rotating, storing, issuing and delivering of products throughout Golden Mesa.
• Ensure accurate internal and external transfers accompany all products:
  1. Documentation is complete and correct
  2. Enter inventory system in a timely manner
• Maintain correct and complete inventory count sheets for all areas and print count sheets for all areas prior to period­ end inventories.
• Direct all aspects prior to period-end inventories but does not participate in this process.
• Work in conjunction with Finance Department whenever necessary, to resolve issues that arise.
• Regularly communicate with management in regard to observations/opportunities as they relate to specifications, price and quality of all food and beverage products.
• Recommend operational enhancements to management that support initiatives and promote excellence.
• Establish and maintain appropriate professional relationships with regulatory agencies, educational institutions, business leaders, community leaders, and others that may serve as strategic partners.
• Determine work procedures, prepare work schedules, and expedite workflows in area of responsibility.
• Issue written and oral instructions to subordinates.
• Assign duties and examine work for exactness, neatness, and conformance to policies and procedures.
• Study and standardize procedures to improve efficiency of subordinates.
• Maintain harmony among workers and resolve grievances.
• Oversee as well as perform the function of receiving and processing purchase requisitions and changing requests from internal departments using the automated supply chain application when rush orders are needed and cannot be processed in time by commodity buyers.
• Ensure current Procurement processes are followed, by tracking purchase orders from inception to completion by monitoring applicable reports and taking appropriate action.
• Assist in the RFP (request for proposal) and/or RFQ (request for quote) processes for assigned facility project responsibilities under the supervision of the Accounting Manager.
• Evaluate spend data and make recommendations on products/services that can be more economically purchased on a contract basis.
• Provide technical advice and assist in the training and supervision of warehouse personnel

• Perform all other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:  

• Bachelor's degree is preferred, however experience in food and beverage warehousing and procurement will be considered in lieu of the formal education requirement

Knowledge, Skills, and Abilities:  

• Must be high energy, ambitious and customer service oriented
• Must possess strong leadership skills 
• Must be able to work effectively with peers, staff members, and regulatory agency personnel
• Must possess strong computer skills to include effective working knowledge of Microsoft Office products
• Ability to create and maintain documents created in MS Word and MS Excel
• Ability to organize and save documents on an ongoing basis, for retrieval when necessary
• Strong written and oral communication skills required
• Ability to solve problems and deal with a variety of situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to assume a role of authority as necessary set an example for coworkers
• Ability to delegate responsibility and empower employees to make decisions; provide constructive feedback to others
• Ability to exhibit can-do approach and inspire employees to excel; use competition to encourage others to develop performance standards and confront negative attitudes; develop team spirit
• Knowledge of supply chain methods and techniques, including contract negotiations
• Strong knowledge of automated procurement and warehouse applications
• Considerable knowledge of technical and financial analysis techniques
• Demonstrated skills in project management; ability to organize a project into key components and manage progression of the project independently according to an aggressive timeline
• Ability to convince others in both positive and negative circumstances; use tact when expressing ideas or opinion’s;  present new ideas to authority figure; adapt presentations to suit a particular audience; respond to objections successfully.

• Must be able to work in fast paced, smoke filled casino environment

Training and Experience: 

• Should have successful experience in the gaming industry or have comparable and transferable experience in hospitality or other industries
• Must have a minimum of 2-3 years related managerial experience or training.
• Experience in utilization of purchasing and inventory control software.
• Experience in balancing physical inventory to revenue in concession stands and bars.

Licenses/Certifications/Other:  

• Must be able to complete pre-employment drug test with a negative result
• Must be able to pass a background check and receive a license or permit from any Regulatory Agency, if applicable to perform the essential job functions

Physical Requirements:

• Strength:
  • Sedentary to Medium workload. Stand, sit and walk consistently. Will be required to lift to or over 40lbs or exert occasionally over 100lbs.
• Movement:
  • Will consistently be required to touch, feel, stoop, bend, kneel, climb, reach. Will use office equipment.
  • Driving motor vehicles as needed.
• Auditory:
  • Frequently speak and articulate.
  • Noise levels will be varied from moderate to heavy machinery.
• Environmental:
  • Exposure to weather and extreme elements are minimal.