Front Desk Receptionist

Overview

We are seeking a professional and personable Front Desk Receptionist to serve as the first point of contact for our organization. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and strong organizational abilities. This role requires a detail-oriented individual who can efficiently manage multi-line phone systems, handle administrative tasks, and provide exceptional customer service. The successful applicant will contribute to a smooth office environment by managing front desk operations, supporting office management functions, and ensuring a positive experience for visitors and staff alike.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Operate multi-line phone systems with professionalism, directing calls accurately and taking detailed messages when necessary.
• Manage appointment scheduling and calendar coordination using office management software and Google Workspace tools.
• Maintain organized filing systems, perform data entry, and ensure accurate record keeping through meticulous proofreading and document management.
• Handle clerical duties such as photocopying, faxing, mailing, and managing correspondence efficiently.
• Support office management tasks including supply inventory control, basic bookkeeping with QuickBooks, and general administrative support.
• Assist with customer support inquiries via phone or email, providing courteous assistance and resolving issues effectively.
• Maintain a tidy reception area and ensure all office equipment is functioning properly, adhering to high standards of cleanliness and organization.
• Demonstrate excellent phone etiquette and communication skills while supporting a diverse range of administrative functions.

Experience

• Prior experience in office administration or reception roles is required, ideally within a professional or healthcare environment such as dental or medical offices.
• Proven proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Familiarity with multi-line phone systems, data entry procedures, filing systems, and clerical tasks is essential.
• Bilingual abilities are highly desirable to effectively serve diverse client populations.
• Experience in office management or personal assistant roles that involve calendar management and organizational oversight is preferred.
• Knowledge of bookkeeping practices using QuickBooks or similar software will be considered an asset.
• Demonstrated ability to handle customer service responsibilities with professionalism, patience, and tact in fast-paced settings. Join our team as a Front Desk Receptionist to create a welcoming environment while supporting efficient office operations through your organizational expertise and exceptional interpersonal skills

Pay: $ $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20