Assistant Project Manager

Description

Full-time Assistant Project Manager based in in Fort Lauderdale, Florida.

Purpose

The purpose of this position is to provide administrative support to Project Managers and maintain
all project-related correspondence, project reports, client invoicing, and accounts receivables.

About Us

Founded in 1990, Sharpe Project Developments is a full-service Owner Representative based in South
Florida. Our mission is to protect our client’s investments as fiduciary agents and deliver their
projects on time and under budget. We’re proud to say that we’ve been in business for over 30 years
and have developed a strong reputation in the South Florida community for our
team’s background, education, and diversified experience.

Benefits

• Flexible work environment.
• Competitive compensation package.
• Three weeks of Paid Time Off (PTO).
• Traditional 401(k) or Roth 401(k) matching up to 4%.
• 100% medical insurance coverage.
• Dental, vision, life & disability insurance coverage offerings.

Qualifications

• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, Autodesk, and Bluebeam.
• Ability to handle confidential information with discretion.
• A proactive approach to problem-solving with strong decision-making skills.
• Bachelor’s degree in architecture, engineering, construction management, or related
  field.
• Preferred: Bachelor’s degree in architecture, engineering, construction management, or related
  field.
• Preferred: Fluency in the Spanish language.

Responsibilities

• Coordinate with client accounts payable department.
• Support Project Managers in preparing capital expenditure budgets and forecasts.
• Proactively seek opportunities to assist the project team in providing superior client
  services.
• Ensure contract process is followed.
• Support the project management team to ensure work is not started without proper authorization
  and documentation.
• Proactively provide all aspects of invoicing support to ensure that project managers follow the
  invoicing process.
• Assist in maintaining project schedules.
• Assist project team in keeping project files current and complete using the approved filing
  system.
• Execute project closeout procedures ensuring all deadlines are met. Utilize the contract
  compliance checklist to confirm all items are complete before submitting for final closure.
• Exhibit developing experience and competence in the ability to perform project management
  activities from the project due diligence and planning through closure.
• Ensure a clear understanding of work requested and required deadlines.
• Communicate status and completion of the assignment to requesting project manager.
• Execute complete and error-free work assignments as directed.
• Track key milestone dates for multiple projects in the client’s database.
• Provide timely and accurate project documentation and reporting.
• Ability to maintain data integrity for individual projects within the project tracking
  system.
• Strong understanding of personal role and services of the company.
• Strong interest in attending networking and marketing-related events.
• Preparation of weekly meeting minutes and field reports.
• Preparation of monthly project reports.
• General office duties as necessary.
• Perform additional job duties as requested.