Experienced Shop Manager

Position Summary

The Shop Manager is responsible for overseeing the daily operations of the maintenance shop, including the inspection, maintenance, diagnosis, and repair of diesel tractors and trailers. This position ensures that all company equipment is maintained in a safe, reliable, and cost-effective manner while minimizing downtime and keeping trucks and trailers available for dispatch.

The Shop Manager will lead and supervise shop personnel, coordinate preventive maintenance schedules, manage repair priorities, monitor parts inventory, and ensure all maintenance work meets company standards and applicable federal and state regulations.

Key Responsibilities1. Shop Operations & Equipment Maintenance

• Oversee the daily operations of the maintenance shop, ensuring work is completed efficiently and correctly.
• Coordinate maintenance, inspections, diagnostics, and repairs for diesel tractors, trailers, and related equipment.
• Establish and maintain preventive maintenance schedules to reduce unexpected breakdowns and costly repairs.
• Prioritize repairs based on equipment condition, safety concerns, scheduled loads, and operational needs.
• Ensure trucks and trailers are properly maintained and ready for dispatch.
• Monitor equipment downtime and identify opportunities to improve shop efficiency.
• Ensure repairs are completed accurately and equipment is returned to service in a timely manner.

2. Employee Supervision & Accountability

• Supervise, schedule, and direct shop mechanics and other maintenance personnel.
• Assign daily work orders and ensure employees understand their responsibilities and priorities.
• Monitor employee productivity, work quality, attendance, and adherence to company policies.
• Train and develop shop employees to improve technical skills, efficiency, and safety.
• Hold employees accountable for completing assigned work correctly and on time.
• Promote a professional, respectful, and team-oriented work environment.
• Address performance concerns and communicate personnel issues to management when necessary.

3. Preventive Maintenance & Compliance

• Ensure preventive maintenance services are completed on schedule.
• Maintain accurate records of inspections, repairs, maintenance services, and parts usage.
• Ensure required vehicle inspections and maintenance documentation are completed and properly recorded.
• Help ensure company equipment meets applicable Department of Transportation (DOT) requirements and Federal Motor Carrier Safety Administration (FMCSA) regulations.
• Identify and address safety-related mechanical issues before equipment returns to service.
• Ensure out-of-service equipment is not released until required repairs have been completed and the vehicle is safe to operate.
• Maintain organized and accurate maintenance files for tractors and trailers.

4. Cost Control & Parts Management

• Monitor maintenance expenses, parts costs, outside repair costs, and labor efficiency.
• Manage shop inventory and ensure commonly needed parts are available without excessive overstocking.
• Track parts usage and maintain appropriate inventory controls.
• Evaluate whether repairs should be completed in-house or outsourced to outside vendors.
• Obtain quotes and coordinate with outside repair facilities when necessary.
• Identify recurring mechanical problems and recommend solutions to reduce long-term maintenance expenses.
• Help establish maintenance budgets and work toward keeping repair costs within company expectations.

5. Communication & Coordination

• Communicate with dispatch, driver managers, operations, and company drivers regarding equipment issues and repair timelines.
• Provide accurate updates on equipment status, expected completion times, and repair delays.
• Coordinate maintenance schedules to minimize disruptions to trucking operations.
• Ensure reported mechanical issues are addressed promptly and appropriately.
• Maintain clear communication with drivers regarding required repairs and equipment concerns.
• Escalate major repairs, safety issues, and unexpected expenses to management.

6. Safety, Organization & Shop Standards

• Maintain a clean, organized, and professional shop environment.
• Ensure shop employees follow established safety procedures and properly use tools and equipment.
• Monitor the condition and organization of shop tools, equipment, and work areas.
• Ensure proper handling, storage, and disposal of fluids, waste, and other maintenance materials.
• Promote safe work practices and address unsafe conditions promptly.
• Ensure company property, tools, and equipment are properly maintained and accounted for.

Qualifications

• Previous experience in diesel truck and trailer maintenance or repair.
• Prior supervisory, leadership, or shop management experience preferred.
• Strong understanding of diesel tractors, trailers, braking systems, electrical systems, engines, and related mechanical components.
• Knowledge of preventive maintenance programs and commercial vehicle inspections.
• Familiarity with DOT inspection requirements and applicable FMCSA maintenance regulations.
• Ability to diagnose mechanical problems and determine appropriate repair priorities.
• Experience managing repair costs, parts inventory, work orders, and maintenance records.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced trucking environment.
• Proficiency with computers and maintenance management software.
• Ability to hold employees accountable while maintaining a professional and productive work environment.

Preferred Qualifications

• Three or more years of experience in diesel maintenance, with leadership experience preferred.
• Experience managing maintenance for a commercial trucking fleet.
• Experience working with both diesel tractors and commercial trailers.
• Familiarity with electronic maintenance records and fleet maintenance software.
• Relevant diesel technology training or certifications.
• ASE certifications or other applicable diesel mechanic certifications are a plus.

Performance Expectations

The Shop Manager will be evaluated on the following areas:

• Equipment Availability: Keeping tractors and trailers maintained and available for dispatch.
• Preventive Maintenance Compliance: Ensuring scheduled maintenance is completed on time.
• Repair Quality: Reducing repeat repairs, preventable breakdowns, and maintenance-related safety issues.
• Cost Management: Controlling labor, parts, outside repair expenses, and overall maintenance costs.
• Shop Productivity: Ensuring mechanics are productive and work is completed within reasonable timeframes.
• Employee Accountability: Maintaining consistent expectations for attendance, productivity, work quality, and professionalism.
• Communication: Providing timely and accurate updates to operations and management.
• Organization: Maintaining accurate maintenance records, parts inventory, and an orderly shop.
• Safety and Compliance: Ensuring equipment is properly maintained and released for service only when safe and compliant.

Overall Expectations

The Shop Manager is expected to take ownership of the maintenance department and ensure the shop operates efficiently, safely, and responsibly. This individual must be proactive in identifying problems, managing employees, controlling expenses, and preventing unnecessary equipment downtime.

The successful candidate will understand that maintenance directly impacts driver productivity, customer service, company profitability, and the overall success of the trucking operation.

The ultimate goal is to keep Sharp Transportation's tractors and trailers safe, reliable, cost-effective, and ready to keep freight moving.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000 - $80,000