Accounts Payable/Payroll Clerk-Specialist

Shared Hospital Services is the premier Healthcare Laundry Service for the Hampton Roads area of Virginia, and the Outer Banks area of North Carolina. We supply laundry and healthcare products to our clients which include Sentara, Riverside, Chesapeake General, Bon Secours, CHKD, and many stand-alone facilities. We're a Co-Op business with over fifty-one years' experience. As an equal opportunity employer, all applicants will be considered without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other protected characteristic.

We are currently seeking a great candidate for our Accounts Payable/Payroll Clerk/Specialist position. The description below encapsulates a key position within the financial operations of Shared Hospital Services (SHS), ensuring the smooth and accurate management of accounts payable and payroll functions. Please review summary below.

Position Details:

• Title: Accounts Payable/Payroll Clerk/Specialist (Non-remote)
• Type: Full-time, hourly, permanent
• Hours: 40 hours per week
• Exceptions: Occasional overtime during payroll periods or closing periods.
• Hourly Pay: $23.00 - $25.00 per hour
• Reports to: Financial Controller
• Environment: Office Setting
• Evaluation: 60-day introductory period

RESPONSIBILITIES:

• Maintain accounts payable and vendor records and process vendor payments weekly.
• Match purchase orders with invoices, verify pricing, and input invoices into the system.
• Support financial reporting processes by preparing various reports related to AP and payroll.
• Assist in maintaining the general ledger by performing tasks such as journal entries, account reconciliation, and reviewing transaction reports.
• Assist with monthly closings, internal and external audits by providing necessary records and reports.
• Prepare and process payroll, ensuring accuracy with deductions, and compliance with federal payroll laws and ability to maintain confidentiality.
• Handle wage garnishments, direct deposits and respond to vendor and employee inquiries regarding payments, discrepancies, and payroll-related issues.
• Collaborate with other departments such as Human Resources to streamline processes and address issues efficiently.
• Contribute to special projects and work independently to meet deadlines
• This position requires a strong work ethic, an eye for detail, and the ability to manage multiple tasks in a time-sensitive environment.

Qualifications:

• Education: Associate's degree in accounting or related field, or equivalent experience, familiarity with GAAP is a plus.
• Experience: At least 3 years in Accounts Payable and Payroll.
• Software Skills: Proficiency in Microsoft 365 (Word, Excel, Outlook), Dynamics Great Plains ERP, and payroll systems (e.g., QuickBooks, ADP, or similar) preferred.
• Other Skills: Strong organizational, analytical, and problem-solving abilities, with attention to detail
• Physical Requirements:
  Must be able to perform tasks such as sitting for prolonged periods, lifting up to 25 lbs., and other physical movements.

• Benefits:
• Primarily Monday through Friday work week.
• After the 60-day review - Health and Dental Insurance (Employer Contribution), and Vision Insurance (Employee Paid)
• Sick Time (no waiting period - accrue 1.85 hours every pay period with a cap at 184 hours/23 days
• 401K (Principal) - Company match 6% contribution
• Paid Vacation - after one year of employment
• Personal Days (prorated up to 24 hours starting the 1st day of the month following 60 days of employment)
• Paid Holidays (News Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Short Term (Voluntary Benefit) and Long Term Disability (Voluntary Benefit)
• Group Life Insurance (Company Paid)
• Direct Deposit