Fleet Specialist

Company:

• SDI Management LLC

Position:

• Fleet Specialist

Department:

• Fleet

Location:

• Mt. Morris, PA

Direct Report:

• Fleet Manager

Status:

• Full-Time (Exempt – Administrative)/At-Will

Purpose:

• The Fleet Specialist works directly for the Fleet Manager as the right hand of the fleet department. The role supports the day-to-day management of SDI's equipment fleet, which is primarily off-road (drill rigs, grout plants, compressors, generators, pumps, excavators, loaders, cranes, and related support equipment) with a smaller supporting fleet of heavy-duty trucks, CDL vehicles, and trailers. The Specialist keeps the data, records, and systems behind the fleet accurate and current, handles the administrative and analytical workload so the Fleet Manager can focus on the shop and the field, and uses modern fleet software and AI tools to make the department faster and better informed.

Job Duties:

• Maintain the preventive maintenance schedule for rigs, support equipment, and vehicles: track engine hours and OEM service intervals, schedule services, and follow up to confirm work is completed and recorded
• Keep fleet records accurate and audit-ready, including equipment files, inspection and certification records (crane and rigging inspections, annual inspections), registrations, titles, and DOT/FMCSA records for the on-road fleet
• Maintain equipment status, location, and assignment records in Point of Rental and the Company's fleet software, and coordinate with sister-company project leads on transfers, returns, and condition of SDI-owned equipment
• Build and maintain fleet reports and dashboards (utilization, availability, cost per hour, downtime, fuel, maintenance spend) and use AI tools such as Microsoft Copilot, ChatGPT, or Claude to analyze data, summarize repair histories, and draft reports and communications for the Fleet Manager
• Monitor telematics, GPS, hour-meter, and fuel data to flag overdue service, underutilized assets, and cost trends, and bring findings and recommendations to the Fleet Manager
• Manage parts, tools, and consumables inventory: track stock, issue and receive parts, maintain min/max levels, and keep inventory records current in the Company's systems
• Process purchase orders, vendor quotes, invoices, and warranty claims for parts, repairs, and services; maintain vendor contacts and resolve billing issues
• Support acquisition, disposal, and replacement planning by compiling cost, condition, and performance data on rigs and equipment and preparing repair-versus-replace and purchase recommendations
• Assist with preparation of the fleet budget, including forecasting expenditures and identifying cost-saving opportunities
• Support the rollout and daily use of digital tools in the shop, including electronic inspections, digital work orders, and mobile reporting, and help train shop and field personnel on them
• Assist with fleet policies and procedures and help ensure compliance with Company safety, OSHA, EPA, and DOT requirements
• Coordinate with shop supervisors, mechanics, drillers, and field operations on equipment needs, repair status, and scheduling
• All other duties as assigned by the Fleet Manager or Company management

Knowledge, Skills, and Abilities:

• Comfortable with technology and data: proficient in Microsoft 365 (Excel, Outlook, Word, Teams) and able to quickly learn fleet software, telematics dashboards, and AI tools
• Ability to analyze data, generate reports, and make clear, data-driven recommendations to management
• Highly organized and detail-oriented; able to keep records, schedules, and systems accurate across many assets
• Ability to multitask, prioritize assignments, and follow through in a fast-paced environment
• Ability to communicate professionally in verbal and written form with mechanics, project leads, vendors, and management
• Working knowledge of drill rigs, heavy equipment, and heavy-duty trucks and of fleet maintenance principles and best practices
• Curious and adaptable, with a willingness to test new tools and processes that make the fleet run better

Experience:

• 3 years of fleet or equipment operations experience, preferably in the drilling, mining, oil and gas, or heavy civil construction industries
• Experience with fleet management software, GPS tracking, fuel management systems, and equipment telematics
• Knowledge of Point of Rental software or similar equipment rental and billing systems a plus
• Experience with parts inventory and purchasing a plus

Physical Requirements:

• Ability to be physically seated for long periods of time in a standard issue desk chair
• Ability to work more than 40 hours in any given week including weekend assignments when required
• Ability to visually tolerate prolonged exposure to computer screens, mobile device (phones, tablets, etc.) screens
• Ability to read documents and materials in hard and soft copy form (either naturally or with corrective lenses)
• Ability to walk, step, climb stairs to access or otherwise move from one location to another which normally involves walking within and around locations and when required to climb and descend stairs to access areas as required
• Ability to visually see well (either naturally or with corrective lenses)
• Ability to stand, stoop, kneel, squat, climb, and sit for long periods of time
• Ability to lift and carry up to and including 50 lb. objects as required
• Ability to tolerate working outdoors in all-weather conditions as required

Education:

• BA or BS in Business, Fleet Management, or a related field of study preferred; candidates with relevant professional experience will be considered in lieu of a degree if that experience demonstrates the ability to perform the duties of the position; however, candidates with professional experience will be considered in leu of education if their professional experience demonstrates the ability to perform the tasks listed in the position's job responsibilities section

Travel:

• Travel to shop locations and job sites required on an as-needed basis

EEO:

• SDI Management LLC is an Equal Opportunity Employer, including individuals with disabilities and protected veterans

Job Type: Full-time

Pay: $27.00 - $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Fleet management: 3 years (Preferred)

Work Location: In person

Salary : $27 - $32