Mailroom Clerk

Job Summary:

The Mail Services Specialist is responsible for preparing, scanning, and processing incoming mail documents using automated mail equipment. This role operates in a low-stress environment but may involve a fast-paced workflow depending on daily mail volume. The ideal candidate will be detail-oriented, reliable, and comfortable working in a team setting, with a preference for evening or night shifts.

Key Responsibilities:

• Operate OPEX mail machines to prepare and scan incoming documents.

• Process hazard mail documents electronically for transfer to appropriate departments.

• Prep incoming electronic mail (E-Prep/FTP).

• Sort, organize, and distribute mail to internal associates.

• Feed opened mail documents into scanning machines for digital processing.

• Perform manual paperwork processing as required.

• Ensure accuracy and quality while handling high-volume mail tasks.

• Follow established policies and procedures for mail handling and processing.

• Perform other duties as assigned.

Qualifications:

• High School Diploma or GED required.

• Strong attention to detail and accuracy.

• Basic computer skills and comfort working with digital systems.

• Good hand-eye coordination.

• Ability to make sound decisions and follow instructions.

• Strong organizational and time-management skills.

• Ability to work both independently and in a team environment.

• Flexible and adaptable to changing tasks and priorities.

• Ability to learn and follow multiple policies and procedures.

Physical Requirements:

• Ability to sit and/or stand for extended periods of time.

• Ability to lift up to 40 lbs.

• Capability to perform repetitive tasks with consistency and accuracy.

Work Schedule & Environment:

• Full-time, Monday to Friday.

• Shift: 4:00 PM – 12:30 AM.

• Work environment is generally low-stress but may be fast-paced based on mail volume.

Dress Code:

• Jeans and tennis shoes allowed.

• No T-shirts with printed graphics.

Preferred Traits:

• Pleasant, easy-going personality.

• Strong team player with a positive attitude.

• Preference for working night shifts.

Software Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.

SGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.

SGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.