Administrative Assistant /Office Assistant/ Operation Co-ordinator

Job Title: Administrative Assistant /Office Assistant/ Operation Co-ordinator/Support Specialist   

Duration: 3 Years (High Possibility of Extension)   

Location: Lexington, MA  02421

Job Description:

Clearance: Interim clearance is sufficient to start.

Work Location: Candidate will be required to work onsite 5 days/wk

Interview Process: Initial phone or zoom. If candidate advances, can expect an onsite interview.

Requirements:

·        High school diploma, GED or equivalent is required, post high school education preferred

·        A minimum of 5 years of progressively responsible administrative experience

·        Outstanding organizational skills with demonstrated ability to plan, prioritize, and perform multiple tasks seamlessly and with excellent attention to detail

·        Proactive and independent approach to problem solving and decision making

·        Effective ability to work both independently and as a team player on both short-term and longer-term tasks

·        Highly effective communication skills

·        Ability to meet deadlines in a fast-paced environment, including quick and efficient responses to emails and phone calls

·        Strong interpersonal skills with the ability to build relationships across all levels of the organization

·        Extensive experience with PC operation and MS Office suite is required.

·        Ability to handle confidential information with discretion

·        Must possess strong administrative skills; self-confidence, attention to detail, mature judgment, cooperative and responsible attitude, and a conscientious and organized approach to work in a changing environment along with the ability to work effectively in a team environment and possess great flexibility

Preferred Skill:

·       Experience with SAP/SRM and electronic document management systems is preferred (but on-site training is provided).

Description:

Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensures that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answers and directs phone calls. Organizes and schedules meetings and appointments. Maintains contact lists. Produces and distributes correspondence memos, letters, faxes and forms. Assists in the preparation of regularly scheduled reports. Develops and maintains a filing system. Books travel arrangements. Submits and reconciles expense reports. Provides general support to visitors. Provides information by answering questions and requests. Takes dictation. Research and create presentations. Generate reports. Handles multiple projects. Prepares and monitors invoices. Develop administrative staff by providing information, educational opportunities and experiential growth opportunities. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Software Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.

SGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.

SGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.