Payroll Coordinator

Position Overview

The Payroll Coordinator is responsible for supporting the accurate and timely processing of multi-state payroll in a fast-paced corporate environment. This role works closely with HR, Talent Acquisition, and leadership teams to ensure payroll accuracy, compliance with regulations, and excellent service to employees.

Key Responsibilities

• Process weekly and bi-weekly payroll for multi-site, multi-state employees.
• Review payroll changes for accuracy and resolve discrepancies before final processing.
• Maintain payroll records and documentation to meet audit and compliance requirements.
• Ensure compliance with federal, state, and local payroll regulations, including wage and hour laws.
• Investigate and resolve payroll discrepancies, notices, and employee inquiries in a timely manner.
• Manage and support the employee pay card program (Wisely) including enrollments, updates, and troubleshooting.
• Generate payroll reports and assist with monthly, quarterly, and year-end reporting.
• Complete required federal, state, and local payroll surveys and reporting requests.
• Collaborate with Payroll, HR, and leadership teams to ensure payroll deadlines are met.
• Maintain strict confidentiality and integrity when handling payroll information.
• Perform additional payroll or HR-related tasks as assigned.
  
  

Qualifications

• 2 years of payroll experience required, including 1–2 years processing multi-state payroll.
• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field preferred (or equivalent experience).
• Strong knowledge of payroll practices, payroll taxes, and compliance requirements.
• Advanced Excel skills required (formulas, VLOOKUP, high-volume data management).
• Experience with ADP Workforce Now Payroll strongly preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams).
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication skills and ability to work with employees at all levels.
• High level of professionalism, confidentiality, and customer service.
  
  

We are an Equal Opportunity Employer (Gender/Minority/Veterans/Disabled) and participate with the federal E-Verify Employment Eligibility Program.