Executive Assistant

POSITION SUMMARY

The Executive Assistant is the operational backbone of Sexton & Co Marketing. This role works directly alongside the President to keep daily operations running, communications organized, and priorities moving forward. It touches every part of the business: client contracts, meeting preparation, sales support, recruiting coordination, and office operations.

This is a high-trust, high-visibility seat. You will be trusted with sensitive information, given real responsibility, and expected to take ownership without being prompted. If you need structure handed to you, this is not the right role. If you thrive when things move fast and take pride in being the person who keeps everything together, keep reading.

Growth Path: Executive Assistant > Senior Executive Assistant > Chief of Staff > VP of Operations

ABOUT SEXTON & CO MARKETING

Sexton & Co is a performance marketing agency for brands in the fast lane: automotive,

powersports, marine, and motorsports. We help companies sell what people genuinely want. Faster cars, nastier builds, rowdier trucks, boats that rip, bikes that haul, and racing programs that win. We run lean by design. Small team, high output, big expectations. Our mission is to help passionate enthusiasts become lifelong customers, and by 2030, we are on track to have helped 10,000 businesses generate over $1 billion in combined new revenue. Everyone here plays a real role in getting there.

OBJECTIVES & RESPONSIBILITIES

Supporting the President

• Manage the President's calendar, keeping it organized, conflict-free, and protected for high- value work
• Organize incoming email each morning so the President sees only what needs a direct decision
• Attend the 8:45 AM all-team standup and align directly with the President on the day's priorities
• Prepare a brief written summary at the end of each day covering what was completed, what is in progress, and anything that needs attention
• Maintain a running record of commitments made in meetings and follow up to make sure they happen

Meeting Preparation & Follow-Up

• Prepare a short briefing document before every external call, covering background, recent activity, and open items
• Complete next-day meeting prep before leaving each afternoon
• After meetings, record next steps, confirm ownership, and make sure nothing gets lost

Sales & Client Pipeline Support

• Pull contact lists, run reports, and keep records current in HubSpot to support the

President's outreach

• Draft follow-up messages for conversations or proposals that have gone quiet, for the President to review and send
• Each Monday, prepare a list of contacts who need outreach that week with relevant background and talking points
• Track where client proposals and agreements stand and keep the President informed

Contracts, Onboarding & Client Coordination

• Send client agreements, collect signatures, and track outstanding items until complete
• Schedule and coordinate new client onboarding meetings
• Once a new engagement is confirmed, route payment details to the appropriate internal channel for billing processing. No access to financial systems or billing records
• Make sure every new client has a smooth, organized start from the moment they sign

Recruiting & Hiring Support

• Post open positions to LinkedIn, job boards, and relevant industry channels
• Track applicants, coordinate interview scheduling, and keep candidates informed throughout the process
• Manage all candidate communications from initial contact through offer logistics alongside the VP of Operations
• Prepare onboarding schedules and coordinate tool access and intro meetings for the new team members

Office & Day-to-Day Operations

• Be the first point of contact for clients, candidates, and guests. Set a professional, welcoming tone
• Keep office systems, supplies, and vendor relationships running smoothly
• Coordinate travel for industry events, client visits, and partner meetings, including transportation, accommodations, and itineraries
• Maintain organized records and files so information is easy to find when needed

Process Documentation & Executive Projects

• Help identify day-to-day processes that are not yet documented and work with the team to get them written down
• Draft internal policies, such as office procedures and general administrative processes
• Support ad-hoc research, documentation, and project work as directed by the President

COMPETENCIES

The following 10 competencies define success in this role, listed in order of priority. Technical

competencies are weighted most heavily.

What We Are Looking For:

1. Calendar & Schedule Management

Keeps the President's calendar organized and free of conflicts. Stays ahead of scheduling issues, protects time for focused work, and makes sure nothing gets missed.

2. Organization & Attention to Detail

Builds systems so nothing relies solely on memory. Catches mistakes before they matter and keeps records, files, and inboxes consistently in order.

3. Written Communication

Writes clearly and professionally on behalf of leadership. Emails, follow-ups, and internal documents are polished, concise, and easy to act on.

4. Technology Proficiency

Comfortable in Google Workspace, Slack, HubSpot, and the tools the team uses daily. Picks up new software quickly without needing step-by-step guidance.

5. Sales & Pipeline Support

Able to pull reports, organize contact lists, and draft follow-up messages that support the President's business development and client outreach.

6. Ownership Mindset

Gets things done without being reminded. Assigned tasks are completed. When something cannot be finished on time, it is communicated before anyone has to ask.

7. Adaptability & Resourcefulness

Stays steady when priorities change and finds a path forward without adding pressure to the team. Comfortable when no two days look the same.

8. Client & Stakeholder Orientation

Every interaction with a client, vendor, or partner reflects the Sexton & Co brand. Responds promptly, follows through, and closes every loop.

9. Discretion & Confidentiality

Handles sensitive personnel, client, and business information daily. It stays private, always.

10. Transparency & Communication

Flags issues early and gives honest updates. Never lets something fall behind quietly without raising a hand first.

SKILLS & EXPERIENCE

No degree required. We hire for skill, track record, and judgment.

Must-Haves:

• 3 to 5 years in an executive assistant, operations, or similar support role in a small business, agency, or fast-moving environment
• Experience supporting a senior leader directly, not just general office coordination
• Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) every day
• Comfortable in Slack, HubSpot, and Harvest; picks up new tools quickly without needing step-by-step guidance
• Open to working in an AI-assisted environment using tools like Claude. No prior experience required, just a willingness to learn
• Strong writer; emails and documents are clear, professional, and easy to act on
• Highly organized with a consistent track record of following through
• Available to work in-person in Lithia, FL, Monday through Friday

Nice-to-Haves:

• Background in marketing, media, or a creative agency
• Genuine interest in automotive, powersports, marine, or motorsports
• Experience supporting a sales process or working with a CRM like HubSpot

PHYSICAL REQUIREMENTS

• Primarily desk-based with extended periods at a computer
• Occasional lifting of up to 20 lbs for office supplies or event materials
• In-office Monday through Friday, 8:30 AM to 5:00 PM, with occasional flexibility for travel support or industry events

OUR COMMITMENT TO EXCELLENCE

We do not care where you went to school or what your resume looks like on paper. We care about what you can do. The right person for this role figures things out, stays calm when priorities shift, and holds themselves to a high standard because that is simply who they are. If you are the kind of person who catches problems before anyone else notices them, you will fit right in.

OUR CORE VALUES

Every member of the Sexton & Co team is expected to live these values. We hire for them, promote for them, and hold each other to them:

• Ownership: No excuses. If it lands in your lap, you drive it home.
• Ingenuity: Every obstacle meets fresh ideas and resourcefulness.
• Client-Wins: Their scoreboard over our ego. We celebrate their growth first.
• Excellence: Good enough never is. We refine until we would sign our name to it.
• Drive: Bring the positive force that accelerates teammates and clients toward the next milestone.
• Transparency: We share the plan, the numbers, and candid feedback so everyone knows the score.

Salary:

$65,000 base eligible for a 10% performance bonus

Ready to Apply?

If this position caught your eye, send us your resume and a short note to

careers@sextonandcomarketing.com with the subject line Executive Assistant. In your note, tell us whom you last supported and for how long, one process or system you are proud of building or improving, and why a small agency in the automotive and powersports space interests you. We will be in touch with top candidates within 5 business days.

Sexton & Co Marketing | 16144 Churchview Dr, Lithia, FL 33547 | www.sextonandcomarketing.com

Pay: $65,000.00 per year

Benefits:

• Paid time off
• Professional development assistance

Ability to Commute:

• Lithia, FL 33547 (Required)

Work Location: In person

Salary : $65,000